Virtual Events Production Coordinator
Salary: £22,500 per annum (£30,000 FTE), plus company benefits
Location: Fully remote – must be based in the UK
Contract: Part Time, Permanent
Shifts: 30 hours per week, Monday – Thursday, 9am until 5:30pm with 1 hours unpaid break, flexibility is essential to accommodate global event schedules and client needs
Williams Lea seeks a Virtual Events Production Coordinator Records Assistant to join our team!
Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.
Purpose of role
We are seeking a highly organized, client-focused Virtual Events Production Coordinator to support the planning and execution of virtual events across the EMEA and APAC regions.
The ideal candidate is calm under pressure, technically proficient, highly professional, and comfortable working directly with senior executives and stakeholders. This individual will play a critical role in ensuring seamless event execution from planning through post-event delivery.
Key responsibilities
- Produce and execute virtual events using Zoom Webinars, Zoom Meetings, and ON24 (experience with ON24 preferred but training can be provided).
- Configure event platforms, manage event logistics, and conduct technical rehearsals with presenters and stakeholders.
- Provide live production support during virtual events, including monitoring attendee experience and troubleshooting technical issues in real time.
- Coordinate with internal teams and client stakeholders to ensure successful event delivery.
- Manage post-event activities, including recording distribution, reporting, and asset delivery.
- Perform basic in-house video editing for post-event recordings and content (preferred but not required).
- Maintain a professional, polished experience for presenters and attendees while ensuring events run smoothly and efficiently.
- Adapt to changing priorities and event schedules while maintaining a high level of service and responsiveness.
Personal attributes
Required
- Experience producing virtual events using Zoom Webinars and Zoom Meetings.
- Strong technical aptitude with the ability to troubleshoot live event issues quickly and effectively.
- Excellent verbal and written communication skills.
- Professional demeanor with the confidence to interact with senior executives and clients.
- Exceptional organizational skills and attention to detail.
- Ability to remain calm under pressure while managing multiple priorities.
- Flexible schedule with the ability to adjust working hours to support global events across EMEA and APAC.
Preferred
- Experience with ON24 virtual event platform.
- Basic video editing experience for post-event recordings and digital assets.
- Previous experience supporting corporate or enterprise virtual events.
Rewards and Benefits
We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:
- 25 days holiday, plus bank holidays(pro-rata for part time roles)
- Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
- Life Assurance
- Private Medical Insurance
- Dental Insurance
- Health Assessments
- Cycle-to-work scheme
- Discounted gym memberships
- Referral Scheme
You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!
Equality and Diversity
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.
If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at [email protected](we do not accept applications to this email address).
View our Privacy Notice https://www.williamslea.com/privacy-statement
Skills Required
- Experience producing virtual events using Zoom Webinars and Zoom Meetings
- Strong technical aptitude with ability to troubleshoot live event issues quickly
- Excellent verbal and written communication skills
- Professional demeanor and confidence interacting with senior executives and clients
- Exceptional organizational skills and attention to detail
- Ability to remain calm under pressure while managing multiple priorities
- Flexible schedule to support global events across EMEA and APAC (must accommodate varied hours)
- Must be based in the UK
- Experience with ON24 virtual event platform
- Basic video editing experience for post-event recordings and digital assets
- Previous experience supporting corporate or enterprise virtual events
Williams Lea Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Williams Lea and has not been reviewed or approved by Williams Lea.
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Healthcare Strength — Healthcare Strength: Health coverage includes medical, dental, vision, and prescription options, with the package characterized as comprehensive and acceptable in practice. Positive remarks highlight health insurance quality within the core offering.
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Retirement Support — Retirement Support: A 401(k) with employer match is provided alongside company-paid life insurance and disability coverage. These elements establish a standard foundation for long‑term financial security.
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Leave & Time Off Breadth — Leave & Time Off Breadth: Paid time off, paid holidays, and paid parental leave are part of the offering in many roles. This breadth supports time away for rest and family needs.
Williams Lea Insights
What We Do
Williams Lea is the global provider of tech-enabled skilled business-critical support services to financial, legal and professional services firms, connecting people, processes and technology to streamline key business and administrative functions and helping companies adapt to a more virtual and digital workplace. Built on a strong heritage, great client relationships and a talented team, Williams Lea is the trusted global outsourcing provider to clients in highly regulated environments. Williams Lea serves clients in 20 countries across four continents and has 7,000 employees worldwide. Williams Lea is backed by Advent International, one of the largest and most experienced global private equity investors.
