Looking to take your career to the next level? Then this role is for you!
Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!
Profile Requirements:
- Min. 4 years of experience as an Executive Assistant, Senior Virtual Assistant or in a similar administrative support role.
- Strong calendar management, invoicing, email management and general executive administration skills.
- An AI-native mindset, with the ability and willingness to use AI tools to improve productivity, streamline processes and learn new systems quickly.
- Excellent written and verbal English, strong organisational skills and the ability to manage competing priorities across multiple businesses.
- Highly proactive, adaptable and trainable, with sound judgement, self-awareness, common sense and the confidence to work independently without constant supervision.
Core responsibilities:
- Manage calendars, appointments and scheduling across three businesses, ensuring priorities and commitments are coordinated effectively.
- Prepare and send invoices, maintain accurate records and follow up on outstanding administrative items as required.
- Provide general executive assistance, including email management, document preparation, task coordination and day-to-day administrative support.
- Monitor deadlines, outstanding tasks and commitments, proactively ensuring important matters are followed through to completion.
- Use AI tools to improve administrative workflows, automate repetitive tasks and increase the efficiency and quality of work.
- Coordinate communications, information and tasks across the three businesses, ensuring relevant stakeholders remain informed.
- Identify administrative inefficiencies and recommend practical improvements to systems, processes and ways of working.
- Provide regular updates to the relevant directors, exercise sound judgement when making decisions and escalate issues appropriately.
Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.
Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!
This is a remote position.
Skills Required
- At least 4 years of experience as an Executive Assistant, Senior Virtual Assistant, or in a similar administrative support role.
- Strong calendar management, invoicing, email management, and general executive administration skills.
- Ability and willingness to use AI tools to improve productivity, streamline processes, and learn new systems quickly.
- Excellent written and verbal English communication skills.
- Strong organizational skills and ability to manage competing priorities across multiple businesses.
- Proactive, adaptable, trainable, independent, and capable of exercising sound judgment without constant supervision.
What We Do
Outsourcey is a premier remote staffing agency that connects businesses with exceptional offshore talent, offering flexible staffing solutions without long-term contracts to facilitate significant cost savings.
