As a Virtual Assistant, you will support managers and teams with a range of administrative tasks, including calendar coordination, email management, document preparation, research, meeting coordination, and maintaining company records.
This role requires someone who is highly organized, dependable, proactive, and comfortable working independently in a fully remote environment. You will work with multiple priorities and stakeholders, so good judgment and clear communication are important.
Manage calendars, meetings, and email correspondence
Prepare documents, presentations, spreadsheets, and reports
Conduct research and summarize key findings
Maintain company records, CRM, and project-tracking systems
Coordinate schedules and follow up on action items
Provide general administrative support to managers and teams
Handle confidential information professionally
2+ years of administrative or virtual assistant experience
Strong written and verbal English skills
Excellent organization and attention to detail
Ability to manage multiple priorities independently
Proficiency with Google Workspace or Microsoft Office
Comfortable learning new software and systems
Reliable internet connection and suitable workspace for remote work
Legally authorized to work in the United States
Experience supporting managers or executives
Executive or administrative assistant experience
Experience with CRM or project-management platforms
Experience coordinating meetings across multiple time zones
Basic bookkeeping or invoice-processing knowledge
Experience in food service, hospitality, retail, healthcare, or other operational environments
Bilingual English/Spanish communication skills
$18–$25 per hour, depending on experience and qualifications.
Additional benefits and employment details will be discussed during the hiring process.
Application review → Initial conversation → Interview → Offer
Candidates will receive information about the next steps during the recruitment process.
Location: Remote
Skills Required
- 2+ years of administrative or virtual assistant experience
- Strong written and verbal English skills
- Excellent organization and attention to detail
- Ability to manage multiple priorities independently
- Proficiency with Google Workspace or Microsoft Office
- Comfortable learning new software and systems
- Reliable internet connection and suitable workspace for remote work
- Legally authorized to work in the United States
- Experience supporting managers or executives
- Executive or administrative assistant experience
- Experience with CRM or project-management platforms
- Experience coordinating meetings across multiple time zones
- Basic bookkeeping or invoice-processing knowledge
- Experience in food service, hospitality, retail, healthcare, or other operational environments
- Bilingual English/Spanish communication skills
What We Do
CareerSwift is an AI-powered recruitment and job search automation platform designed for both professionals and growing companies. It streamlines the hiring process through AI-driven resume optimization, intelligent job discovery, and automated candidate screening and interviewing. By utilizing context-aware AI agents, CareerSwift helps job seekers land roles faster and enables companies to identify high-quality talent more efficiently.
