This is a remote position.
Executive Coordination: Manage a complex global diary, orchestrating appointments across multiple time zones with precision.
Document Architecture: Draft and format technical proposals and reports using established templates within the Microsoft 365 suite.
Administrative Workflow: Execute daily tasks independently, managing a workflow where priorities are set for the following business day.
Liaison Management: Handle professional email correspondence with high-profile clients, maintaining a polished and discreet tone.
Project Tracking: Monitor deadlines for active consulting bids and ensure all supporting documentation is accurate and submitted on time.
Ad-hoc Support: Provide occasional assistance with marketing materials and graphic formatting for presentations.
RequirementsRequirements
Experience: Minimum 5+ years in an Executive Assistant, Virtual Assistant, or Professional Administrative role, preferably supporting consultants or senior leadership.
Technical Proficiency: Advanced expertise in Microsoft Word and Excel is essential for complex document production and data management.
Communication: Exceptional written English skills (UK standard) with a flair for professional, corporate correspondence.
Infrastructure: A fully equipped, professional home office with a stable, high-speed internet connection and power redundancy (UPS/Inverter).
Work Style: A self-starting, solution-focused mindset; ability to work unsupervised and solve problems independently.
Previous experience supporting international clients, specifically in the UK.
Microsoft Office 365 (Expert Word and Excel)
Microsoft Outlook
SharePoint
Adobe Acrobat
Benefits
Collaborative Autonomy: Work with a principal who values independence and collaboration and discourages micromanagement.
Stable Engagement: Consistent 20 hours per week with the potential for long-term growth as the practice scales.
Remote Flexibility: 100% remote role based in South Africa, serving an international market.
Skills Required
- Minimum 5+ years in an Executive Assistant, Virtual Assistant, or Professional Administrative role
- Advanced expertise in Microsoft Word and Excel
- Exceptional written English skills with a corporate correspondence flair
- Fully equipped professional home office with a stable internet connection
- Self-starting, solution-focused mindset; ability to work unsupervised
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
