Vendor Operation Specialist

Introduction                                                                 

As part of ASML Business Services (ABS), the Vendor Operations Specialist serves as the primary point of contact for managing and strengthening relationships with third-party vendors. This role is responsible for ensuring vendors consistently meet contractual obligations and performance standards. Key responsibilities include monitoring vendor relationships, handling invoices, resolving operational issues, and facilitating the seamless flow of goods and services all with a focus on cost efficiency and high operational quality within the ABS framework.

The mission of the Vendor Operations Services department in Asia is to contribute to the business in Asia to be sustainable in its growth in ASML’s business in the region by building trust with external vendors. This is achieved through a commitment to transactional accuracy, operational efficiency, and strict compliance with internal and external requirements. The department ensures prompt and accurate payments to vendors and collaborates closely with procurement and receiving teams to foster positive and productive supplier relationships.

Key responsibilities

• Vendor relationship management: Acts as the primary liaison between the company and its third-party vendors, managing and evolving those relationships.
• Tiered Model Outsourcing partner performance oversight: Ensures outsourcing partner performs according to our tiered model, which includes setting expectations and holding them accountable for service quality.
• Financial and administrative tasks: Handles & reviews invoices for accuracy and manages complex financial transactions to ensure the company is appropriately invoiced to provide insight into standardization.
• Operational support: Monitors day-to-day operations related to vendors, troubleshoots issues escalated by outsourcing partner, and works to resolve problems to maintain efficiency.
• Process improvement: Helps develop and implement new procedures and protocols to improve vendor management and operational efficiency in End to End Procure to Pay platforms.
• Standardization: Helps maintain standardized processes across the Asia organization by ensuring vendors adhere to established protocols and procedures.

Communication & Coordination

• Communicate effectively in English for internal coordination; support local language interactions (Korean, Chinese, Japanese) with suppliers and banks.
• Collaborate with internal stakeholders across Treasury, Procurement, IT and Treasury teams.
• Manage supplier communications, including resolving invoice discrepancies and handling complex cases via ServiceNow tickets and phone calls

Compliance & Controls

• Review adherence to internal policies and ensure compliance with external regulatory and legal requirements related to payment processes.
• Support and guide team members in accounting and SOX compliance.

Continuous Improvement

• Lead and support initiatives to enhance efficiency, accuracy, and transparency of payment operations.
• Participate in process redesign, improvement, documentation, and training projects.
• Leverage IT tools and platforms to optimize workflows and support automation.

Analysis & Reporting

• Assist the Regional Vendor Operations Manager on special projects and analysis.

Qualifications & Skills

•  Education: Bachelor’s degree in finance, Accounting, Business, or a related field (master’s degree or professional finance certification is a plus).
•  Experience: 3~6 years in Accounts Payable or Procure to Pay functions or Finance preferred.
• ERP & IT Proficiency: Familiarity with SAP and/or Oracle ERP systems and related IT platforms (such as Service Now, Ariba, Easy Buy, SAP Fiori, XFT, Basware, etc.). Strong digital literacy and adaptability to new tools and platforms, including MS Word, Excel, PowerPoint, Teams, and others (OneNote, To Do, Planner, and Miro are a plus).
• Analytical & Detail Orientation: Demonstrated ability to ensure accuracy in vendor data, invoices, and payment processes, detail-oriented and responsive in a dynamic environment.
• Communication Skills: Business-level English required, proficiency in Chinese, or Japanese is a plus. Excellent customer service skills and advanced understanding of vendor relationship management.
• Collaboration & Stakeholder Management: Strong interpersonal skills to work effectively with procurement, finance, and IT teams. Ability to work independently and as part of a team.
• Continuous Improvement Mindset: Proactive in identifying process enhancements, supporting automation initiatives, and encouraging a lean, process-optimization approach.
• Problem-Solving: Strong problem-solving skills, with a focus on continuous process improvement and operational excellence.

Additional Notes

This role is part of a strategic transition to centralize Cymer AP operations under the ASML Vendor Operations Asia. The candidate will play a key role in supporting this integration and ensuring seamless payment execution across multiple entities and systems.

*Location: Dongtan, South Korea (Company shuttle buses are available from Seoul and other key locations to support your commute.)

* ASML 공고간 중복지원 불가
* 영문이력서를 포함한 자유양식의 이력서 & 자기소개를 하나의 파일로 첨부

ASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that inclusion and diversity is a driving force in the success of our company.

Need to know more about applying for a job at ASML? Read our frequently asked questions.