The Role
Assist the Dealer Compliance and Projects team by managing procedural compliance for dealership services, ensuring vehicle jacket validations, and supporting project activities. Requires communication, organization, and attention to detail in dealing with customer service and administrative tasks.
Summary Generated by Built In
Position Summary:
The main purpose of this role is to act as a compliance control between used vehicle sales and our Accounting team to ensure that vehicles that are paid for are sold off in a timely manner. The individual will be responsible for the validation of wire payments including compliance of bill of sale execution, export documentation, customer information, deposit information, proof of insurance information, title mailing information, and anti-money laundering policies. This position also has a responsibility to reconcile unresolved check payments made to Remarketing. This will require determining the issue and resolving the issue with Penske associates and/or customers. This position instills controls to ensure the full and accurate collection of vehicle sale related funds are in a timely manner so our customers can take possession of their purchase.
Why Choose Penske?
At Penske, we see our employees as our biggest asset. We have built a collaborative atmosphere that drives trust, innovation, and excellence.
• We invest in you – You’ll receive comprehensive training, preparing you to learn our industry while also enabling you to be successful in this role.
• There’s room to grow – The opportunities don’t stop here. We have a strong belief in promoting from within the company.
• Oh, and did we mention the perks? – Fulltime Employees receive a Comprehensive Benefits package which offers Medical Coverage, Paid Time Off (up to 3 weeks paid vacation your first year!), 401k with company match, team incentives and various employee discounts.
Major Responsibilities:
• Wire payment validations including compliance of:
o Wire information
o Bill of sale execution
o Export certifications
o Customer information
o Title mailing information
o Proof of insurance
o Deposit information
o Anti-Money Laundering policies
• Be available to work after hours on the 1st working day of each month to ensure processing of any outstanding funds for vehicle sales
• Review of unresolved check cases and working with Penske associates or customers in order to process the payment
• G/L reconciliation
• IRS 8300 reporting
• Ensure Export and Import sales compliance
• Monitoring and ensuring movement of internal Remarketing cancellation, refund, and employee incentive workflows
• Data analysis for process improvement opportunities
• Other projects and tasks as assigned
Qualifications:
• 1 year experience in accounting, business administration, or data entry
• High school diploma required. Bachelor’s preferred
• Excellent attention to detail skills
• High proficiency in computer various computer skills
• Strong interpersonal and emotional intelligence skills enabling associate to be a valuable team player
• Research skills: able to think critically, use resources successfully to problem solve, pull data from Salesforce and Smartsheet to excel to analyze process trends
• Excellent time management and organizational skills to prioritize and juggle several tasks at once
• Regular, predictable, full attendance is an essential function of the job
• Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.
Physical Requirements:
• The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
• While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.
Penske is an Equal Opportunity Employer.
About Penske Truck Leasing/Transportation Solutions
Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more.
Skills Required
- 2 years of customer service experience
- 1-2 years administrative experience
- High school diploma
- Excellent written and oral communication skills
- Research skills
- Computer skills: Excel, Word, MS Project, PowerPoint, Access
- Vehicle Dealership Administrative experience
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The Company
What We Do
Penske Logistics is a Penske Transportation Solutions company. We provide supply chain management and logistics solutions to leading brands around the world. Penske Logistics delivers value through its design, planning and execution in transportation, warehousing, freight management, and dry-van truckload services. Penske offers customized supply chain and logistics solutions including: Dedicated Contract Carriage; Distribution Center Management; Freight Management; Freight Brokerage; Transportation Management Solutions (TMS); Lead Logistics Provider (LLP), Control Tower and 4PL Solutions. We serve a variety of industries including: automotive; food, beverage, grocery, wine and spirits; cold chain; convenience and drug stores; quick service restaurants (QSRs); retail; big box retailers; building and construction products; CPG; healthcare; industrial manufacturing; consumer appliances and consumer electronics; and many others.
