Vehicle Maintenace Controller

At Ayvens, progress starts with you.

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

At Ayvens, we’re shaping the future of mobility and delivering smarter, more sustainable solutions for our customers. Our people are at the heart of everything we do, and we’re committed to creating a high-performing, inclusive and customer-focused culture. 

Currently seeking an addition to our Bristol based Fleet Services Team in the form of a Maintenance / Technical Controller.

Key Purpose

• Control, manage and authorise maintenance expenditure

• Provide service excellence to both internal and external customers.

• Contain costs, in a way that will not have an adverse effect on customer service

Key Responsibilities

• Efficiently process high volumes of on- line authorisation requests.

• Daily enquiries, issuing order numbers and agreeing RMT costs within agreed guidelines with the aim being to minimise these costs in line with providing excellent customer service.

• Authorise recharges / reimbursements to customers.

• Ensure regular contact with customers, ensuring agreement is sought where required.  

• Communicate with vehicle manufacturers and liaise with their representatives on issues determined by after sales policy. Certain costs will be covered by manufacturer support schemes.

• Build relationships and develop the trust of the customer and/or drivers.

• Meet all agreed SLA’s and Key Performance Indicators (KPI’s)

• Maintain a high level of service focus, ensuring Ayvens service style is adopted and supported always.

• Keep abreast of market conditions and specific industry and organisational changes.

• Achieve optimum value from every negotiation while maintaining on-going and mutually beneficial relationships.

Skills, Experience & Background

• Workshop experience

• Mechanic qualification or equivalent in experience

• Apprenticeship in the motor trade, would be ideal in addition to experience of working in a  customer facing role.

• Proven ability to negotiate with service centres

• Ability to convey technical knowledge in a non-technical way

• Great attention to detail

• Resilience alongside the ability to follow a process and work to deadlines .

What we can offer

Rewards & Financial Benefits

Competitive pension scheme, Annual salary review and bonus scheme,

Give As You Earn (GAYE) scheme, Employee referral scheme (£1,000)

Retail discounts programme, GymFlex membership options, Cycle to Work scheme

Health & Wellbeing

Private Medical Insurance, Life Assurance, Health assessment options, Travel insurance, Dental insurance, Critical illness cover, Personal accident insurance.

Time Off & Work–Life Balance

25 days’ annual leave + an additional Celebration Day, 37.5 hour week, Monday to Friday, no weekends, Holiday buy & sell scheme, Volunteer days , Time allocated for personal development, Study support (where applicable).

Workplace & On‑Site Facilities

Free parking (limited) , EV charging points, Bike storage & shower facilities, Complimentary breakfast, Staff and social events

Studies have shown that women and people of colour are less likely to apply for an opportunity unless they exactly meet the criteria specified. At Ayvens we are committed to building a diverse, inclusive, enjoyable and authentic workplace so if you are excited by this, or any role at Ayvens but your experience doesn’t exactly align, we would encourage you to apply regardless! What’s the worst that can happen?!

Why Ayvens?  

With over 3.4 million vehicles managed across more than 42 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.