VCARB F1 Team - Grant Manager

Visa Cash App Racing Bulls F1 Team is one of two Red Bull-owned F1 teams.

Today’s Formula 1 calls for a high level of specialist skills in every area. At Visa Cash App Racing Bulls F1 Team we strongly believe that every member of our staff can and should lead innovation and continuous improvement in such a competitive and dynamic working environment.

Sounds exciting, doesn't? Don't miss your chance to make an impact!

We are looking for an experienced Grant Manager to be responsible for ensuring the acquisition, proper financial management, and compliant reporting of funded projects (EU, National ITA and UK and regional) maximizing contributions obtained, guaranteeing regulatory compliance, and minimizing audit risks. You will work closely with Finance/Controlling, R&D, Operations, Legal, and PMO, reporting directly to the Finance Director.

You will also be responsible for managing reports and documentation related to tax credits (Research and Development, Italy and UK, 4.0 or similar)

Please note that recruitment for this position will take place on a rolling basis, meaning that should the ideal candidate be identified the vacancy will be closed. Should you be interested in the role, we encourage you to promptly apply by sending your updated CV and a brief motivation letter highlighting funded projects managed (program, role, budget); measurable results achieved (funds secured, audits passed, process improvements) and tools and methodologies used.

Scouting and Planning

Monitor and identify funding opportunities (EU: Horizon Europe, Digital Europe, LIFE, Innovation Fund, EIC; national/PNRR; regional FESR/FSE+ programs);

Assess eligibility, cumulation rules, and funding feasibility;

Develop and maintain a structured funding pipeline with associated business cases and financial impacts (cash and P&L).

Proposal Preparation and Submission

Coordinate proposal development with R&D and Business Units, defining work packages, milestones, and KPIs;

Prepare project budgets (personnel, direct costs, subcontracting, equipment, overheads/indirects, lump sum/unit costs) and calculate person-months/daily rates;

Manage administrative and financial documentation and contractual aspects (Grant Agreements, Consortium Agreements – e.g., DESCA –, NDAs, IP clauses);

Handle submissions on dedicated portals (e.g., EU Funding & Tenders) and liaise with funding authorities;

Post-Award Management and Reporting

Set up project cost centers, order codifications, and accounting plans in the ERP system (e.g., SAP/Oracle) in line with timesheet and cost accounting policies;

Monitor project financial progress, cash flow (pre-financing, milestones, balance payments), and grant income forecasting;

Prepare interim and final financial/technical reports, ensuring accuracy and completeness of supporting documentation (timesheets, contracts, invoices, orders, deliverables);

Ensure compliance with procurement rules, State aid regulations (GBER, de minimis, cumulation), cost eligibility, depreciation, and allocation principles;

Coordinate audits and verifications (First Level Control, EC or Managing Authority audits); ensure audit readiness and manage any corrective actions.

Governance, Control, and Continuous Improvement

Develop and update internal policies and procedures for grant management and document retention;

Perform internal controls on deviations, absorption rates, eligibility, and project risks; propose corrective actions as needed;

Support the accounting treatment of grants and their presentation in the financial statements, in collaboration with Accounting/Controlling;

Train operational and functional teams on grant management rules and best practices; promote PMO standards.

Relationships and Negotiation

Act as the main point of contact with funding bodies (European Commission, Ministries, Regional Authorities, Agencies such as Invitalia) and consortium partners;

Support negotiations of consortium agreements, IP, and financial clauses in collaboration with Legal;

Work with Tax on the alignment and cumulation of grants with fiscal incentives (e.g., R&D and Industry 4.0 tax credits).

What We Offer

Success on track starts with people, talented individuals who grow, learn, and push forward together. At Visa Cash App Racing Bulls, we’re a young and ambitious team, recognised for developing future talent and creating opportunities to shine. On top of a competitive salary, here’s what else you can enjoy with us:

Working in a young, collaborative and international environment.

Tailored training.

Company Events / Briefings.

Onsite Gym.

Bonus scheme.

Annual salary review process.

Meal Tickets

Free additional health insurance

Degree in Economics, Management Engineering, or related field; Master’s degree in Project Management or European Affairs is considered a plus;

Relevant experience in grant management or subsidized finance within industrial or research environments;

Proven experience managing multi-project portfolios and EU/national funding programs;

In-depth knowledge of Horizon Europe (including cost models, unit costs/daily rates, timesheets), PNRR, national (MIMIT/MUR/Regional) programs, FESR/FSE+, LIFE, Digital Europe, and EIC calls;

Familiarity with State aid rules (GBER, de minimis, cumulation);

Experience in reporting and auditing R&D, pilot/demonstration (TRL 5–9), and CAPEX investment projects; procurement and subcontracting procedures;

Understanding of grant accounting and IAS 20/IFRS principles; integration with closing, budgeting/forecasting, and cash management processes;

Contract management skills (Grant/Consortium Agreements, IP, NDAs) in cooperation with the legal function;

Advanced Excel and experience with Power BI (or similar BI tools) and Project management tools (MS Project, Planner);

Familiarity with EU Funding & Tenders Portal and national/regional funding platforms;

Fluent Italian and professional English (C1 level, written and spoken);

High accuracy, integrity, and results orientation with a proactive and detailed oriented approach to work;

Strong analytical and problem-solving abilities; ability to manage priorities and tight deadlines;

Clear communication with both technical and non-technical stakeholders;

Cross-functional collaboration mindset and team player attitude;

Negotiation and relationship management skills with funding authorities and partners.

Visa Cash App RB F1 Team is an equal opportunities employer, we will evaluate applications from all members of society irrespective of age, sex, sexual orientation, race, religion or belief.