Location: Work from Home
Type of Employment: Full-time
Work Shift: US Business Hours
At OurAssistants, we connect U.S.-based HOA and property management companies with highly skilled virtual professionals. We specialize in supporting financial operations, compliance, and community management through reliable and detail-oriented remote talent. Learn more at ourassistants.com.
We are seeking an experienced HOA Accountant with strong Vantaca expertise to manage financial operations for multiple homeowners associations. This role focuses on maintaining accurate financial records, performing reconciliations, handling assessments, and preparing financial reports in compliance with HOA standards.
The ideal candidate is detail-oriented, organized, and experienced in managing HOA financials within Vantaca, including owner ledgers, payables, receivables, and reporting.
Key ResponsibilitiesHOA Accounting & Financial Management- Manage HOA financials using Vantaca, including owner ledgers and association accounts.
- Record and track assessments, payments, special assessments, and adjustments.
- Process accounts payable, including vendor invoices and approvals.
- Maintain accurate financial records for multiple HOA communities.
- Perform monthly bank and balance sheet reconciliations.
- Prepare financial statements including balance sheets, income statements, and budget vs. actual reports.
- Generate board-ready financial packages and homeowner statements.
- Support month-end and year-end closing processes.
- Monitor delinquent accounts and assist with collections tracking.
- Coordinate with HOA managers on payment plans and account resolutions.
- Ensure accurate posting of payments and updates within Vantaca.
- Ensure compliance with HOA governing documents and financial policies.
- Maintain organized and audit-ready digital records.
- Assist with audits, financial reviews, and year-end processes.
- Minimum 2–3 years of HOA accounting experience.
- Hands-on experience with Vantaca is required.
- Strong understanding of HOA financials, assessments, and reconciliations.
- Experience managing AP/AR and financial reporting for multiple associations.
- Strong attention to detail and accuracy.
- Excellent communication and organizational skills.
- Ability to manage multiple portfolios and deadlines in a remote setup.
- Must be currently residing in the Philippines or Latin America.
- Must have a stable internet connection and a remote-ready workstation.
- Competitive salary based on experience
- Permanent remote work setup
- Ongoing training and professional development opportunities
- Supportive and collaborative HOA-focused team environment
Skills Required
- 2-3 years of HOA accounting experience
- Hands-on experience with Vantaca
- Strong understanding of HOA financials, assessments, and reconciliations
- Experience managing accounts payable and accounts receivable for multiple associations
- Ability to prepare financial statements, budget vs. actual reports, and board-ready packages
- Perform monthly bank and balance sheet reconciliations and support month-end/year-end closings
- Monitor delinquent accounts and assist with collections tracking
- Excellent communication and organizational skills
- Strong attention to detail and accuracy
- Ability to manage multiple portfolios and deadlines in a remote setup
- Currently residing in the Philippines or Latin America
- Stable internet connection and remote-ready workstation
What We Do
OurAssistants provides remote staffing and outsourcing solutions, connecting businesses with skilled global virtual professionals and AI-equipped virtual assistants. It supports clients across property management, health operations, legal support, financial management, and engineering. The company matches talent to client needs, manages onboarding, and provides ongoing support, helping organizations expand capacity and improve efficiency while building high-performing remote teams without geographic limitations.
