Position: USASAC Administrative Assistant
Overview: ITC is seeking a detail-oriented Administrative Assistant to provide administrative and secretarial support for the USASAC FMS Enterprise Programmatic Support Services Contract. This role supports day-to-day office operations within a large-scale Security Assistance/Foreign Military Sales (FMS) environment, ensuring the program team, leadership, and stakeholders are supported through efficient scheduling, accurate documentation, and responsive coordination. The Administrative Assistant plays a key role in keeping program operations organized and audit-ready by managing correspondence, maintaining records, and supporting the timely completion of reports and deliverables.
Responsibilities:
- Performs a variety of complex and routine administrative and secretarial duties in support of the program team and leadership, exercising sound judgment and discretion.
- Answers, screens, and directs incoming phone calls, takes accurate messages, and responds to or redirects routine inquiries to the appropriate party.
- Serves as a professional point of contact for internal team members, customers, and external stakeholders, delivering courteous and responsive service.
- Organizes and schedules appointments, meetings, and conference calls, proactively managing calendars and resolving scheduling conflicts.
- Coordinates meeting logistics, including room reservations, virtual meeting setup, agendas, materials, and follow-up action items.
- Produces, formats, proofreads, and distributes correspondence, including memos, letters, emails, faxes, and forms, ensuring professional quality and accuracy.
- Assists with the preparation, compilation, and distribution of regularly scheduled and ad hoc reports, presentations, and spreadsheets.
- Maintains organized physical and electronic filing systems, ensuring records are accurate, current, accessible, and retained in accordance with company and contract recordkeeping requirements.
- Maintains and updates contact lists, distribution lists, and internal directories.
- Coordinates and processes incoming and outgoing mail, deliveries, and electronic correspondence.
- Arranges travel, accommodations, and itineraries as needed, and prepares related expense documentation.
- Tracks deadlines and deliverables, following up on outstanding items to help ensure timely completion.
- Provides backup administrative support to other team members during periods of high volume or absence.
- Handles sensitive, confidential, and controlled information with a high degree of discretion, professionalism, and integrity, in accordance with company policy and contract requirements
- Other duties as assigned.
- A minimum of three (3) years of experience with administrative assistant responsibilities
- High school diploma or equivalent
- Functional knowledge of Microsoft Office and SharePoint, Government travel, and time and attendance reporting systems.
- Active Interim Secret Clearance or above is required at the time of hire.
- Employer Supplemented Health Insurance
- Employer Paid Dental and Vision Insurance
- Employer Paid Life and AD&D Insurance
- 3% Biweekly 401(k) Contribution
- Paid Time Off
- Tuition and Certification Reimbursement
- Competitive Salaries with Performance Incentives
- A positive working environment with supportive teammates and leadership
Skills Required
- Minimum three (3) years of administrative assistant experience
- High school diploma or equivalent
- Functional knowledge of Microsoft Office and SharePoint
- Familiarity with Government travel and time and attendance reporting systems
- Active Interim Secret Clearance or above at time of hire
What We Do
ITC Defense Corp. is a dynamic, technology-based, HUBZone-certified business in the global defense market. Our core capabilities in systems engineering and software development have positioned us to provide value added capabilities in today's transitioning marketplace. ITC is also at the forefront of information security technology integration and cyber resilience, leveraging commercial and government best practices to create innovative solutions to battle an ever-evolving cyber threat. The ITC team is comprised of engineers, analysts and subject matter experts with many years of experience working in support of the U.S. Department of Defense, U.S. Department of Justice, allied Military, and other Government Agencies. ITC recognizes that each customer’s organization has unique requirements which align with its individual culture and goals. With this holistic understanding, we design, develop and integrate an individualized solution to help our customers realize their vision by “Integrating Technology & Culture.”
