The Role
Processes client payrolls accurately and compliantly, including new hires, deductions, taxes, status changes, final pay, off-cycle payrolls, and manual checks. Resolves payroll and HRIS issues, maintains employee records and I-9s, manages HRIS modules, responds to employment verification requests, generates compliance reports, and supports new payroll setup. Collaborates with employees and internal teams while meeting strict deadlines.
Summary Generated by Built In
Position: Payroll Specialist
Position Summary
• The Payroll Specialist supports our growing client base and is responsible for all payroll-related processing activities.
Essential Duties and Responsibilities
• Responsible for processing client payrolls in compliance with applicable laws, regulations, and company policies.
• Knowledge of time clock systems, voluntary payroll deductions, federal/state/local taxation, and quality assurance.
• Pull new hire imports and timesheet imports.
• Resolve client/employee issues or discrepancies with payroll data and provide problem resolution.
• Ensure accurate and timely payroll processing and employee payments.
• Review and calculate pay for status changes, new hires, transfers, and promotions.
• Calculate terminated employees' final pay following applicable state laws and regulations.
• Troubleshoot and resolve employee payroll and HRIS issues or concerns.
• Make necessary entries or uploads to payroll data (adjustments, incentives, additional hours) after approvals and documentation are received.
• Prepare off-cycle payrolls and manual checks as needed.
• Respond to HRIS and payroll inquiries.
• Respond to all VOEs (Verification of Employment).
• Enter new hire information into the HRIS.
• Provide technical expertise and guidance to employees on HRIS functions and processes.
• Manage, maintain, and update HRIS and specific modules.
• Manage employee files (active and inactive), I-9s, etc.
• Assist with setup of new payrolls and/or companies.
• Generate reports as requested for compliance and audits.
• Perform other duties and projects as assigned.
Knowledge, Skills, and Abilities
• Ability to organize work to meet daily and weekly deadlines.
• Ability to multitask with strong attention to detail.
• Good communication skills and ability to work effectively in a team environment.
• Intermediate to strong skills in MS Office, including Excel and Outlook.
• Use logic and reasoning to make immediate decisions under pressure or tight deadlines.
• Proven ability to make sound judgment calls when presented with situations/problems.
• Collaborate with other departments to find resolutions.
Marginal Functions
• Continued education via webinars, trainings, and other learning and development opportunities.
Education & Experience
• High school diploma or equivalent.
• 1–2 years of experience.
• Experience with PRISM preferred but not required.
• PEO experience preferred but not required.
Required Licenses And/Or Certifications
• None.
Physical, Mental, & Communication Demands
• Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
• Frequently required to sit; occasionally required to stand and walk.
• Must be able to remain in a stationary position 75–100% of the time and occasionally move about the building to access copiers, filing cabinets, or retrieve mail.
• Must constantly communicate with team members and employees.
• Constantly operates a computer and other office equipment (keyboard, mouse, printer, scanners, fax, copier).
• Repetitive motions that may include wrists, hands, and/or fingers.
• Requires constant mental assessment of accuracy, neatness, and thoroughness of assigned work.
• Specific vision abilities required include close vision, color vision, and ability to adjust focus.
• Moderate concentration/intensity, including prolonged mental effort.
• Noise level in the work environment is usually moderate.
• May occasionally move objects up to 20 lbs throughout the office.
Reviewed By: Oktavia Baclet (May 2024) | Version: 1
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Skills Required
- High school diploma or equivalent
- 1-2 years of experience
- Intermediate to strong Microsoft Office skills, including Excel and Outlook
- Ability to organize work and meet daily and weekly deadlines
- Strong attention to detail and ability to multitask
- Good communication and teamwork skills
- Ability to use logic, reasoning, and sound judgment to resolve payroll issues
- Experience with PRISM
- Professional Employer Organization experience
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The Company
What We Do
Distro is an AI-powered platform designed to enhance the efficiency and productivity of distributor sales teams. By automating manual recruiting and sales tasks, the company helps teams move faster, reduce costs, and improve hiring outcomes. Their technology focuses on optimizing counter and inside sales operations, providing tools that assist recruitment and sales processes while maintaining human oversight in final decision-making.
