US Payroll and Stock Administration Specialist

This is an in-person role in the Toronto, Ontario office. Candidates must be based within a 50-mile commuting distance of the office (240 Richmond St W, Toronto, ON) and able to be physically present in the office 4 days a week. 

We’re seeking an exceptional Payroll and Equity Specialist to join our Opendoor Payroll and Equity team to meet and exceed the needs of our employees as our business rapidly grows in existing markets and scales to new markets.  

• Ensure accurate and timely processing of payroll. Perform payroll review functions as needed. Audit, research and resolve payroll discrepancies.

• Process hourly and salary US payroll, and salary Canadian payroll on a semi-monthly payroll cycle.

• Perform audits of employee records to ensure tax compliance and ensure new employees are set up correctly. 

• Review and resolve payroll tax compliance notices.  

• Research payroll tax requirements as the Company expands to new states.

• Set up withholding and SUI accounts with the appropriate agencies as needed.

• Audit and balance quarter end and year end wages and W2 box configuration to ensure accuracy before finalizing W2 filing. 

• Collaborate with other team members and other departments to identify and drive process improvements. Including testing of system enhancements.

• Ensure compliance with federal, state, and local payroll, wage and hour laws and best practices.

• Maintain the integrity, confidentiality, and accuracy of Payroll/HR files, records, and documentation.

• Provide excellent customer service to our employees and answer payroll and equity related questions timely.

• Maintain participant information in the E*Trade system

• Run weekly and ad hoc reports for participants and other stakeholders upon request

• Assist with trade clearance, 10b5-1 plan reviews, and participant messages during open trading windows

• Manage day-to-day equity workflows between E*TRADE and payroll, including vestings, daily option exercises, and ESPP purchases; reconcile discrepancies

• Review new awards and maintain appropriate documentation for each grant

• Perform other payroll and stock related duties and projects as needed

• Ensure timely and accurate documentation of payroll and month end processing to remain in compliance with our SOX procedures and controls.

• Minimum 5 years of combined payroll and equity experience.

• Excellent verbal and written communication skills.

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

• Excellent organizational skills and attention to detail.

• Proficient Microsoft Office, Gmail, G (Google) Suite (sheets, forms and docs)

• Ability to meet deadlines in a fast paced environment

• Open to change and willing to learn new skills

• Ability to multi-task and work in multiple systems

Nice to have:

• Experience with the E*Trade Stock Admin platform

• Ability to process basic payroll and equity related journal entries

Our compensation reflects the cost of labor across several  geographic markets, and we pay differently based on those defined markets. Base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The pay range for this position in Toronto, Ontario, Canada is C$75,000.00 - C$94,000.00 annually. Pay within this range varies by work location and may also depend on your qualifications, job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process. We also offer a comprehensive package of benefits including paid time off, 12 paid holidays per year, medical/dental/vision insurance, basic life insurance, and 401(k) to eligible employees.

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