The Role
Serve as the executive’s primary point of contact, manage calendars and priorities, filter requests, protect time, and coordinate communication with the team. Keep the executive proactively informed about important business matters, research answers, summarize information clearly, and ensure involvement only when necessary. The role requires strong organization, communication, initiative, independence, discretion, and familiarity with remote-team collaboration tools.
Summary Generated by Built In
Key responsibilities:
- Act
as main point of contact between me and the rest of the team
- Manage
my calendar and priorities - protect my time and filter requests
- Keep
me updated on important things happening in the business
- Find
out information or answers for me as needed
- Ensure
communication is clear and that I’m only involved when necessary
Tools:
- Google
Workspace (email, calendar, docs)
- Trello
or similar for task management
- WhatsApp
or Slack for communication
Skills/experience:
- Strong
organiser and communicator
- Experience
managing calendars and acting as a gatekeeper
- Confident
to push back or filter requests when needed
- Comfortable
working independently and taking initiative
- Proactive
in keeping me informed without needing to be asked
- Some
experience working with remote teams preferred
Hours:
- 10
hours per week, mostly UK business hours
Other:
- Needs
to understand boundaries and respect my time
- Should
be able to summarise and distil info clearly
Skills Required
- Strong organizational skills
- Strong communication skills
- Experience managing calendars and acting as a gatekeeper
- Ability to push back and filter requests when needed
- Ability to work independently and take initiative
- Proactive communication and ability to keep the executive informed
- Ability to understand boundaries and respect the executive’s time
- Ability to summarize and distill information clearly
- Experience working with remote teams
- Familiarity with GoHighLevel
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The Company
What We Do
Virtual Colleague Philippines is a virtual assistant outsourcing company based in Manila, Philippines. Their mission is to provide opportunities for individuals to work from home and assist clients by providing suitable virtual colleagues to help them focus on building their businesses.
