UDRH Program Administration Assistant

Position Details

• Fixed Term until 31 December 2027 | Part-time (0.6 FTE+) to be worked across 4-5 days per week, or full-time position

• Higher Education Officer Level 4 | $76,140 - $82,119 p.a.

• Location: Larrakia – Darwin

• View Position Description

About the Role

Join Flinders University Rural and Remote Health as a UDRH Program Administration Assistant and play a key role in supporting student placements and education programs across rural and remote health initiatives. Based in Darwin, you will provide high-quality administrative and front-of-house support while working collaboratively with academic and professional staff to ensure the smooth delivery of program activities and events. This is an excellent opportunity for a highly organised and customer-focused administrator who enjoys working in a dynamic and community-connected environment.

• Coordinate administrative activities for student placements, short courses and education programs, including registrations, record management and participant communications.

• Provide professional front-of-house support, responding to enquiries and assisting students, staff, visitors and community stakeholders.

• Support the delivery of events, training and networking activities through venue coordination, catering arrangements and resource preparation.

• Maintain program databases, manage documentation and contribute to the development of promotional and operational resources.

This position makes a significant contribution to the University’s strategic plan, Changing Lives, Every One Matters, by 2035 by connecting to the core enabler of Stronger Together. Through collaboration with students, staff, health professionals and community stakeholders, the role supports the successful delivery of rural and remote health programs that create meaningful educational opportunities and strengthen community connections.

About You

You are a proactive and organised administrator who enjoys supporting people and coordinating activities in a busy environment. With strong communication and relationship-building skills, you can manage competing priorities, provide excellent customer service, and work collaboratively with a diverse range of stakeholders. You take initiative, have a keen eye for detail, and are committed to delivering high-quality support that contributes to positive outcomes for students, staff and the broader community.

To be successful in this position, you will have:

• Strong organisational and time management skills, with the ability to prioritise tasks, meet deadlines and work effectively in a dynamic environment.

• Excellent interpersonal and communication skills, with the ability to build positive working relationships with a diverse range of stakeholders.

• Demonstrated experience providing high-quality administrative support, including the use of administrative systems and Microsoft Office applications.

• A collaborative and customer-focused approach, with sound judgement, problem-solving skills and experience supporting events, programs or service delivery activities.

Flinders Rural and Remote Health NT

At Flinders Rural and Remote Health NT, our aim is to be a hub for innovative health research, education, and workforce development across the Northern Territory.  We engage with students, community, and stakeholders to provide critical programs, such as the Northern Territory Medical Program, Paramedicine, Rural Clinical School, and the University Department of Rural Health.

Our postgraduate education pathways (Remote Health Practice program), provides workforce development through Indigenous health and clinical skills training, and we have a community driven research program led by researchers committed to improving health outcomes. We work alongside Poche SA+NT focussing on Indigenous leadership capacity development and developing the Indigenous health workforce.  All activities are driven by our values which focus on the long-term and short-term needs of the NT community.

Life at Flinders

We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?

• 17% Superannuation + salary packaging options

• Flexible working arrangements

• Awarded the AHEIA Higher Education Award for Workplace Culture Excellence due to our commitment to wellbeing through our Thriving@Flinders staff wellbeing program

• Wide range of professional development activities and services, including exclusive staff study offers 

• We embrace diversity and promote equity and inclusion for all students and staff, as shown through our three SAGE Cygnet Awards.

• 6 weeks annual leave (Northern Territory only)

• Recognised as a Veteran Employer of Choice 

Our Commitment to Reconciliation and Indigenous Employment

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples.  We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.

• Please see here for our Reconciliation Action Plan 

• Please see here for our Indigenous Workforce Strategy 

Prescribed Conditions for Employment

• A current Nationally Coordinated Criminal History Check which is satisfactory to the University will be required by Flinders University before the successful applicant can commence in this position. A criminal record will not automatically disqualify a candidate from consideration. Each case will be assessed on its individual merits and relevance to the inherent requirements of the role.

• Please note that you may be required to provide evidence that you are up to date with COVID-19 vaccinations, in line with the Flinders University COVID-19 Vaccination Policy 

• Northern Territory Government legislation (the Care and Protection of Children Act 2007) now requires all individuals in child related employment or whose duties involve, or are likely to involve, contact with a child, to hold a valid 'Working with Children Clearance' (Ochre Card). This position involves child related work and is assessed as requiring a Working with Children Clearance/Ochre Card.

• A valid Northern Territory (NT) Driver’s License is an essential requirement of this position and must be maintained for the duration of employment.

How to Apply and Information

• You are required to submit a CV, along with a Suitability Statement as a separate document.  This should be no more than 3 pages, and address the Key Position Capabilities of the position description

• Flinders University is committed to providing an environment where staff with disability are valued, supported and encouraged, and can, as far as practicably possible, participate fully and independently in the life of the University. If you require any reasonable adjustments to assist you in the selection process, including being accompanied by an accredited assistance animal with public access rights as per the Disability Policy, please advise the contact the Recruitment Team so that we can make appropriate arrangements through [email protected] or call 08 8201 2383.

• For more information regarding this position, please contact Jossalyn Murphy

Certification

Applications to be submitted before 10.00pm:

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.

Flinders. Fearless.