Tribal Executive Admin Assistant (35941)

JOB DESCRIPTION SUMMARY

Works under general supervision and direction of the Director of Government Affairs/Public Relations.

ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties may be assigned) 

• Screen phone calls, delineate and forward to Director or other staff as necessary.
• Regularly update Director on daily calls or immediately contact on time sensitive issues. 
• Maintain and coordinate calendar for department and ACBCI meetings and events. 
• Arrange and coordinate travel for department staff.  Develop and maintain department filing systems. 
• Draft and prepare correspondence, as needed. 
• Review and process department mail. 
• Compile and copy departmental agenda and associated material for Tribal Council meetings. 
• Work closely with other ACBCI staff on administrative tasks. 
• Occasionally interact with public elected officials and their representatives. 
• Assist with monitoring key activities of tribal, federal, state and local governments. 
• Assist in other duties as assigned.

SUPERVISORY RESPONSIBILITIES

QUALIFICATION REQUIREMENTS

• Type a minimum 50 words per minute
• Proficient in Word, Excel and Outlook
• Working familiarity with PowerPoint and Microsoft Project
• Strong English usage, spelling, grammar and punctuation skills
• Excellent organizational ability and sensitivity with confidential information
• Excellent interpersonal skills
• Familiarity with modern office procedures, methods and computer equipment
• Basic mathematical principles
• Principles and procedures of filing
• Ability to meet schedules and timelines.

EDUCATION and/or EXPERIENCE
Requires a high school diploma or GED. Minimum two years post secondary education; associate or baccalaureate degree preferred. Minimum of five years office experience preferred, or equivalent combination of education and experience.