The Role
The Treasury Assistant manages banking operations, coordinates with financial institutions, monitors loans, oversees collections, and maintains financial records.
Summary Generated by Built In
The Treasury Assistant / Bank Coordinator is responsible for supporting the company’s treasury and banking operations by coordinating with financial institutions, monitoring loan facilities, managing collection documentation, and maintaining proper safekeeping of bank and financial records. The role ensures accurate documentation, timely processing of banking transactions, proper monitoring of post-dated checks and collections, and effective management of petty cash funds in accordance with company policies and financial control procedures.
Bank Coordination and Account Administration
- Serve as the primary liaison between the company and partner banks for banking transactions and documentation.
- Assist in the opening, updating, and closing of corporate bank accounts, including coordination of required documentation and approvals.
- Prepare and submit bank forms, board resolutions, and supporting requirements related to account maintenance and updates.
- Maintain an updated database of all corporate bank accounts and banking relationships.
- Ensure proper safekeeping of bank documents, including account agreements, bank correspondences, and official bank records in both hard and electronic copies.
Loan and Banking Facility Monitoring
- Monitor company loan facilities and credit lines with banks.
- Assist in preparing documents required for loan drawdowns, renewals, and repayments.
- Coordinate with banks to ensure timely processing of loan transactions and compliance with bank requirements.
- Prepare and issue Withholding Tax Certificates (BIR Form 2307) for applicable interest payments to lenders.
- Maintain an updated loan monitoring schedule, including loan balances, maturity dates, payment schedules, and related obligations.
- Ensure proper filing, documentation, and safekeeping of all loan agreements, bank correspondences, and related financial documents.
Credit and Collection Support
- Issue Collection Receipts (CR) for customer payments that are successfully credited to the company’s bank accounts.
- Verify collections against bank confirmations, deposit records, and payment references.
- Perform deposit of dated checks to the bank in accordance with company procedures.
- Maintain proper custody and monitoring of Post-Dated Checks (PDCs) received from customers.
- Maintain an updated PDC monitoring schedule to track deposit dates and collection status.
Petty Cash Fund Administration
- Maintain custody and control of the company’s Petty Cash Fund (PCF)
- Process petty cash disbursements and reimbursements in accordance with company policies.
- Review and validate supporting documents before reimbursement or liquidation.
- Prepare petty cash liquidation reports and replenishment requests.
- Ensure that all petty cash transactions are properly documented and supported by valid receipts.
Integrity & Confidentiality
- Handles financial information responsibly and maintains confidentiality.
- Ensures compliance with company policies and accounting standards.
Ad Hoc
- Perform additional responsibilities and tasks as assigned by management to support the overall financial operations and goals of the organization.
Requirements
- Proven experience as a Treasury Assistant, Accounts Receivable Staff, Accounting Assistant, or similar finance-related role.
- At least 1–2 years of experience in accounts receivable, collections, or treasury operations is preferred.
- Experience handling e-commerce accounts and chargebacks is an advantage.
- Strong understanding of accounts receivable & reconciliation processes.
- Knowledge of basic accounting principles & treasury operations.
- High attention to detail & numerical accuracy.
- Strong analytical & problem-solving skills.
- Bachelor’s Degree in Accountancy, Financial Management, Accounting Technology, Business Administration, or any related field.
- Willing to work or relocate at Sucat, Paranaque City
Skills Required
- Proven experience as a Treasury Assistant or similar role
- 1-2 years of experience in accounts receivable or treasury operations
- Understanding of accounts receivable & reconciliation processes
- Knowledge of accounting principles & treasury operations
- Bachelor's Degree in Accountancy or related field
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The Company
What We Do
Rare Food Shop (or Rare Global Food Trading Corp.) specializes in supplying high-quality imported meat, seafood, and poultry products. They cater to both consumers seeking gourmet ingredients and businesses like hotels and restaurants, operating an online marketplace with delivery services.
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