The Federal Reserve Bank of Kansas City is seeking an Administrative Assistant to join our Treasury Services Division organization. As a member of our team, you will provide administrative support to division executives and other staff including calendar management, coordinating travel arrangements, meeting coordination, event planning support, preparing, reviewing, and editing documents, and completing basic projects of routine to moderate complexity.
Key Activities:
Maintains and/or monitors electronic calendar(s), deadlines, and appointments for Officers.
Purchases and manages inventory of supplies.
Manages purchasing card expenditures and timely reconciliations.
Makes travel arrangements for Officers, as well as incoming support for System or external guests to include arranging for hotel accommodations, car rental, airline reservations, and/or other transportation, and filing paperwork for reimbursement, when appropriate.
Serves as primary coordinator host for meetings for Officer and the Division, including, but not limited to, making conference room reservations, dining requests, guest access, and providing assistance during meetings.
Organizes and maintains files of department correspondence and documents and is responsible for adhering to record retention guidelines.
Prepares and proofreads letters, memos, presentations, and reports; ensures proper grammar, spelling, punctuation, and formatting while recommending improvements to written communications.
Develops basic reports and completes projects of average to moderate complexity and priority.
May update and/or maintain information sharing websites and other communication mediums (e.g. Teams, newsletters, video screens, etc.).
Provides back-up support for other administrative assistants as needed and trains less experienced staff on administrative responsibilities.
Completes other unique, department specific duties as assigned.
Required Qualifications:
Typically does not require any previous experience.
High school diploma or equivalent
Proficient computer skills including Outlook, Microsoft Word, Excel, PowerPoint, Teams, various internet applications, and email applications
High standards of confidentiality due to possible access to sensitive information
Willingness to perform additional responsibilities unique to the areas the position supports
Strong interpersonal skills including the ability to interact with high profile public contacts and/or external customers
Strong verbal and written communication skills
Excellent customer service and organizational skills
Excellent attention to detail, time management skills, and multi-tasking ability
Preferred Qualifications:
Three to five years of administrative assistant experience preferred
Basic project management skills and analytical skills preferred
Additional Information
How We Work:
Onsite, full-time (with 5 days per month remote work flexibility)
Location: Kansas City
Remote Only Eligible: No
Salary:
$43,100 - $55,800 / Associate Level
$46,800- $60,500/ Experienced Level
$51,900- $67,100/ Senior Level
Final offers are determined by factors including the candidate’s qualifications, internal alignment considerations, district assignment, and geographic location.
Screening Requirements: This position has additional screening requirements due to the information accessed while performing the job. These additional screenings would be initiated at the time of offer acceptance and can take up to a couple of months to be completed. You can begin work before the screening is completed; however, continued employment is contingent on acceptable screening results. The areas screened may include education/employment verification, criminal history, credit history, and reference check. United States citizenship or lawful permanent resident alien status with at least three or more years of United States residency from the date of legal entry to the United States is required for this position.
Sponsorship: The Federal Reserve Bank of Kansas City will not sponsor a new applicant for employment authorization for this position. Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
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What We Do
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Skills Required
- No previous experience required
- High school diploma or equivalent
- Proficient computer skills including Outlook, Microsoft Word, Excel, PowerPoint, Teams, internet and email applications
- High standards of confidentiality due to possible access to sensitive information
- Willingness to perform additional responsibilities unique to the areas the position supports
- Strong interpersonal skills including ability to interact with high-profile public contacts and external customers
- Strong verbal and written communication skills
- Excellent customer service and organizational skills
- Excellent attention to detail, time management skills, and multi-tasking ability
- U.S. citizenship or lawful permanent resident with at least three or more years U.S. residency; must be authorized to work without sponsorship
- Three to five years of administrative assistant experience
- Basic project management skills and analytical skills
What We Do
This page is dedicated to Federal Reserve System career and employment related information only. Comments not pertaining to Fed recruiting will be removed. The Fed - Make a world of difference in the global economy OUR BANK has one of the most recognizable brands around the world. The Federal Reserve is the central bank of the United States—one of the world's most influential, trusted and prestigious financial organizations. The Federal Reserve is charged with the important mission of promoting a strong economy and a stable financial system and fulfills this responsibility by formulating national monetary policy, supervising and regulating banks and bank holding companies, and providing financial services for banks and the U.S. government. OUR PEOPLE are diverse in background and ideas, which allows for ongoing creativity and innovation. Ultimately, they are the ones who push our high-performance, exchange-driven culture forward. Why Our People Choose Us: Our reputation precedes us There will always be room for personal growth Our people are first You’ll find the right balance Your responsibilities will be meaningful We hope that you will be our future colleague. Find your preferred locations around the United States and explore the breadth of opportunity available at the Federal Reserve. Atlanta https://www.frbatlanta.org/ Boston http://www.bostonfed.org/ Chicago https://www.chicagofed.org/ Cleveland https://www.clevelandfed.org/ Dallas http://dallasfed.org/ Kansas City https://www.kansascityfed.org/ Minneapolis https://www.minneapolisfed.org/ New York http://www.newyorkfed.org/ Philadelphia https://www.philadelphiafed.org/ Richmond https://www.richmondfed.org/ San Francisco http://www.frbsf.org/ St. Louis https://www.stlouisfed.org/ Board http://www.federalreserve.gov/
