The Role
Manage end-to-end travel logistics for high-profile attendees at global events. Improve travel processes, handle changes/cancellations, liaise with stakeholders, manage budgets and compliance, and build relationships with attendees and partners while becoming expert in travel tools and industry trends.
Summary Generated by Built In
About us:
How did Web Summit become, in the words of Forbes, “the best tech conference on the planet”? Meaningful connections. Our tech events are unmissable because we make it easier for the right people to meet and connect. Everyone at Web Summit works towards this goal.
And we’re just getting started.
We’re always looking to build on the impact we have already made at Web Summit. In the coming years we’ll take Web Summit to new markets, promoting global connectivity, highlighting important issues and connecting global leaders – all while making a positive impact on the environment and communities we encounter.
To build a better company, we have to better ourselves. We do that by finding the most ambitious people to work with us.
About the team:
You’ll be joining the Key Attendee Success team, who are responsible for ensuring our investors, media attendees and speakers have the best experience at our global events, starting with a seamless and personalised travel experience.
The team works with high profile attendees from the worlds of tech, sport, entertainment, government and more, ensuring a memorable and tailored event.
What you will achieve:
- You’ll manage end to end travel logistics for all of our key attendees.
- You’ll improve processes and workflows that result in an excellent travel experience for our key attendees.
- You will work with internal and external stakeholders, to effectively and efficiently manage travel Ops
- You’ll triage and react to attendee changes, reschedules and cancellations
- You’ll liaise with other teams and ensure clear communication channels exist.
- You’ll foster relationships with some of the most highly regarded organisations, attendees and delegations at our events.
- You’ll become an expert in our travel software, industry tools and global travel trends, helping the company maximise travel efficiency and costs
- You’ll work closely with budgets and finance to ensure compliance and targets.
Skills we like to see:
- Ideally 2+ years of experience in a Travel Ops/agent/consultant role
- Strong travel industry knowledge required.
- Experience in the events/travel industry in any capacity.
- Excellent customer service skills and an eye for detail.
- Exceptional planning, scheduling and communication skills.
- Strong administrative skills and an ability to meet deadlines.
- Self-motivated multitasker with the ability to work on your own initiative to accomplish tasks.
- Ability to adapt to changing needs and take up new tasks proactively.
- Knowledge of the tech industry in any capacity is preferential.
Benefits and perks:
- Subsidised healthcare, dental, employee assistance programme (EAP) and more.
- Employer pension contribution up to 6% for Irish-based employees
- A dedicated in-house L&D department, with access to workshops, online learning and resources to help you excel in your career development.
- Company MacBook, generous annual leave and flexible working arrangements.
- Our very own Tramway Team, which drives community and morale-boosting events for employees to participate in.
- Annual company get-togethers, charity days, and monthly wellbeing talks.
- Wellness subsidy issued to all employees of €1000 per year
At Web Summit, we embrace diversity and inclusion. We want talent from all walks of life to help us on our journey to digitise the conference sector. Hiring decisions are made purely on experience, skills and the needs of the business.
Skills Required
- 2+ years of experience in a Travel Ops/agent/consultant role
- Strong travel industry knowledge
- Experience in the events/travel industry in any capacity
- Excellent customer service skills and an eye for detail
- Exceptional planning, scheduling and communication skills
- Strong administrative skills and an ability to meet deadlines
- Self-motivated multitasker with ability to work on own initiative
- Ability to adapt to changing needs and take up new tasks proactively
- Knowledge of the tech industry
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The Company
What We Do
Web Summit is a global technology conference company that organizes large-scale events. Its mission is to create software that enables meaningful connections between CEOs, founders, investors, media, politicians, and cultural figureheads who are reshaping the world. The company hosts major events in cities like Lisbon, Rio de Janeiro, Doha, and Vancouver, serving as a premier marketplace for the global tech industry to network and share insights.
