Travel Manager, Administration

Position Description

The position will principally involve arranging and coordinating business travel and providing administrative for CLSA (UK) and CLSA Europe B.V. employees and visitors. The role will involve ensuring that all travel arrangements are made efficiently, cost-effectively, and in accordance with Company policies and procedures. The individual will work closely with employees, travel agencies, and vendors to ensure a smooth and hassle-free travel experience for our staff and visitors.

Key Areas of Responsibilities

• Booking flights, accommodation, transportation etc. for CITIC CLSA staff and visitors

• Entering travel requests in OA (workflow approval system)

• Obtaining entry visas as appropriate for CITIC CLSA staff and visitors

• Reconciling invoices from travel company to OA approvals

• Input of Travel invoices into OA

• Follow up any delays in OA approvals

• Organising tri annual tender for service providers (travel agent etc.)

• Assisting the senior management and Sales staff with OA expense claims as required

• Upkeep of approved hotel schedule

• Ad-hoc to provide back up support to the administration team, as and when required

Requirements

• Strong organisational and multitasking skills, with the ability to prioritise tasks and meet deadlines in a fast-paced environment

• Excellent attention to detail, ensuring accuracy in all travel arrangements and documentation

• Ability to handle and resolve travel-related issues or emergencies promptly and efficiently.

• Strong negotiation skills to secure favourable rates and terms with vendors and travel agencies.

• Previous experience booking travel

• Practical approach to problem solving

• Good team player

• Required to comply with company procedures and policies

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