You will:
- Centralize and handle all company travel purchases, including flights, accommodation, and ground transportation, ensuring strict alignment with internal travel policies;
- Proactively research and propose the most efficient, comfortable, and cost-effective travel routes and options;
- Collaborate on organizing local and international company events - managing venue infrastructure, group travel logistics, and guest accommodation;
- Act as the main point of contact for employees before and during trips, assisting with travel updates, itineraries, and troubleshooting when delays occur;
- Provide light, secondary support for daily office administrative tasks to help keep our local operations running smoothly.
Requirements:
- A strong "can-do" attitude, high curiosity, and a genuine interest in logistics, event planning, or administrative support;
- The ability to research options independently, spot cost-effective solutions, and solve mini-puzzles with enthusiasm;
- Exceptional ability to stay organized when handling multiple requests, dates, and bookings at once;
- Warm, helpful, and clear communication - you love making life easier for your colleagues;
- High proficiency in spoken and written English;
- Formal travel management experience is a plus, not a requirement! If you are organized, computer-savvy, and eager to learn, we can teach you the rest.
Benefits:
- Professional Growth – We support your career development, offering performance and salary reviews once a year to ensure your progress is recognized and rewarded;
- Culture & Connection – From team bonding activities like Christmas parties and summer events to spontaneous celebrations, monthly breakfasts, or team lunches, we celebrate wins—big or small—together;
- Gifts Programme – Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized.
Skills Required
- Can-do attitude, high curiosity, and interest in logistics, event planning, or administrative support
- Ability to research options independently and propose cost-effective solutions
- Exceptional organizational skills for handling multiple requests, dates, and bookings
- Warm, helpful, and clear written and verbal communication
- High proficiency in spoken and written English
- Computer-savvy and eager to learn travel management tools/processes
- Formal travel management experience
What We Do
Civitta is a leading independent management consultancy in Emerging Europe. Today, our company, headquartered in Tartu, Estonia, employs over 700 consultants and experts across 27 offices in 19 countries: Estonia Latvia Lithuania Poland Finland Denmark Belarus Ukraine Moldova Serbia Romania Slovakia Bulgaria North Macedonia Kosovo Armenia Sweden Georgia Uzbekistan We aim to bring the right minds together to challenge the boundaries and make meaningful changes for our clients. We cover a wide range of services, including management consulting, grants and project management, market research and customer data analytics, entrepreneurship support and startups, public policy and development. We also work beyond home markets – our flexible approach and international mindset have ensured the successful cooperation with clients in 40+ countries, resulting in 10000+ completed projects. What’s our approach? We deliver more. With an effective management model, we ensure that the money paid for our work is invested in the project, not into overheads. We ask the tough questions. We challenge our clients to achieve the challenge themselves. We like unconventional projects. We have an entrepreneurial mindset allowing us to be flexible and work with niche or unusual projects. We get the job done. We collect facts, analyze them and deliver fact-based results. We are practical and we aim for impact. We have Estonian roots. An unique Central and Eastern Europe & Nordics footprint stretching over 16 countries throughout Europe. #TheChallengerAdvisory
