Job Summary
1. Travel & Expense Processing and Review
- Review employee travel and expense claims (e.g., via Concur or other T&E systems) to ensure compliance with company policies
- Validate invoices, receipts, and supporting documentation for completeness and accuracy
- Identify and resolve non-compliant or exceptional claims in a timely manner
- Ensure timely and accurate posting of expenses into the financial system
2. Policy Compliance and Risk Control
- Enforce and support continuous improvement of the company’s travel policy
- Monitor compliance and identify potential risks such as duplicate claims or policy violations
- Support internal and external audits by providing required documentation and explanations
- Ensure adherence to local tax and regulatory requirements (e.g., VAT compliance)
3. System and Process Management
- Maintain and optimize T&E systems (e.g., Concur), including workflows and configurations
- Support user access setup, training, and ongoing system queries
- Drive process improvements (CI/BPI initiatives) to enhance efficiency and strengthen internal controls (e.g., SOD compliance)
- Collaborate with IT, HR, and external vendors to improve system functionality
4. Reporting and Data Analysis
- Prepare periodic T&E reports (by country, department, expense category, etc.)
- Analyze spending trends, identify cost-saving opportunities, and highlight anomalies
- Provide insights and reporting support to management for decision-making
- Support budgeting and variance analysis (Actual vs Budget)
5. Stakeholder Collaboration
- Work closely with AP, HR, Tax, Treasury, and business stakeholders
- Act as the key point of contact for T&E-related inquiries
- Coordinate with corporate card providers (e.g., AMEX, Citi) on reconciliations and issue resolution
- Bachelor’s degree in Finance, Accounting, or related field
- Minimum 1 years of experience in Accounts Payable, T&E, or related finance roles
- Experience in shared service environments (GBS) or multinational companies preferred
- Hands-on experience with Concur or similar expense management systems preferred
- Strong communication skills in English (additional languages are a plus)
- Detail-oriented with a high risk and compliance mindset
We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.
Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more
Skills Required
- Bachelor's degree in Finance, Accounting, or related field
- Minimum 1 years of experience in Accounts Payable, T&E, or related finance roles
- Experience in shared service environments (GBS) or multinational companies
- Hands-on experience with Concur or similar expense management systems
- Strong communication skills in English
- Detail-oriented with a high risk and compliance mindset
What We Do
Meet IFF: We boldly bring together science and creativity to create what the world needs. An industry leader in food, beverage, health and biosciences, we create essential solutions – from global icons to unexpected innovations and experiences. Equal parts outspoken and analytical, our international collective of thinkers working with customers to bring scents, tastes, experiences, ingredients and solutions for products people crave. With 24,000 employees across 65 countries, more than 110 manufacturing facilities, 100 R&D centers, and 33,000 customers across the world, we’re poised to make a difference on an unprecedented scale. Without our boundary-pushing passion and end-to-end expertise, the future wouldn’t be the same. Visit us at www.iff.com to learn more about how our talented people and new technology are challenging the expected, championing creators and doing more good for people and planet. Explore what sets us apart.
