Travel & Expense Senior Analyst

TriMark USA is the country’s largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company. Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence. For more information, please visit: www.trimarkusa.com

Why you’ll love it here!

+ Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance

+ 401k
+ Community Service Day

+ Spotlight Awards

+ National Sales Excellence Awards

+ CFSP Prep Certification Program

POSITION SUMMARY:

• The Senior Analyst, Travel & Expense reports to the Corporate Director, Compensation Accounting
• Located in Mansfield, MA
• Full-Time
• Hybrid

The Senior Analyst, Travel & Expense, plays a critical role in managing and optimizing the company's travel and expense processes. This position is responsible for analyzing travel and expense data, identifying cost-saving opportunities, ensuring compliance with company policies and regulatory requirements, and providing actionable insights to support decision-making.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Administer and monitor compliance with company travel and expense policies, procedures, and applicable regulatory requirements.
• Audit, review, and process expense reports in Concur, identifying discrepancies, resolving issues, and ensuring compliance with established guidelines.
• Reconcile month-end travel and expense reports and distribute reporting to 10 divisions.
• Manage corporate credit card requests, including new card applications, credit limit adjustments, and card cancellations.
• Review monthly fixed-mileage payments generated by a third-party vendor and processed through Concur.
• Manage the Travel & Expense mailbox, providing timely and knowledgeable support to employees regarding policies, processes, systems, and expense-related questions.
• Analyze travel and expense data to identify trends, spending patterns, compliance issues, and opportunities for cost savings and optimization.
• Develop and maintain reports and dashboards to monitor key performance indicators (KPIs), identify trends, and provide actionable insights to management.
• Manage relationships with travel-related vendors, including airlines, hotels, car rental agencies, and travel management companies.
• Support vendor negotiations and contract management to obtain competitive pricing, favorable terms, and quality service.
• Month-End Reconciliation: Reconcile month-end financial travel and expense reports across business divisions.
• Financial Compliance: Audit, review, and process corporate expense reports to ensure absolute adherence to company guidelines and internal accounting controls.
• Audit & Vendor Management: Review monthly fixed-mileage vendor payments and support contract management to ensure accurate general ledger reporting.
• Lead or support process enhancements designed to streamline workflows, improve accuracy, strengthen controls, and increase operational efficiency.
• Provide training and guidance to employees on travel and expense policies, procedures, and systems.
• Develop and maintain training materials, communications, and other resources to promote policy compliance and best practices.
• Identify opportunities to leverage technology and automation to improve processes, reporting, data integrity, and the overall user experience.

COMPETENCIES:

• Strong analytical abilities to interpret data, identify trends, and extract actionable insights.
• Excellent attention to detail to ensure accuracy and compliance with policies and regulations.
• Effective communication skills to convey complex information clearly and concisely to stakeholders.
• Proven ability to identify issues, propose solutions, and drive process improvements.
• Ability to collaborate effectively with cross-functional teams and external vendors.
• Flexibility to adapt to changing priorities, requirements, and technologies in a dynamic environment.

QUALIFICATIONS & EXPERIENCE:

• Bachelor's degree in Finance, Accounting, Business Administration, or related field, or equivalent military or practical experience.
• 3 – 5 years of experience in travel and expense management, financial analysis, or related roles.
• Proficiency in Microsoft Excel, PowerPoint, and other data analysis tools.
• Experience with travel and expense management systems (e.g., Concur, Expensify) is preferred.
• Strong understanding of travel industry practices, policies, and regulations.
• Excellent organizational skills and ability to manage multiple tasks and deadlines effectively.
• Certification in travel management or expense management is a plus.
• Ability to successfully pass a background check post offer acceptance.

#PMIndeed

Compensation includes the posted base salary range and does not reflect potential commission, incentive, bonus, or other additional compensation opportunities, where applicable. Total compensation is determined based on experience, skills, internal equity, geographic location, and other job-related compensatory factors.

In addition to base salary, this role will be eligible for participation in TriMark’s’ benefits programs, including medical, dental, vision, 401K (with employer match), etc.  Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility. 

TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [email protected].

Scam Alert: TriMark will never ask an applicant for their social security number or to make a payment related to a job application or job offer, or to pay for workplace equipment. Further, all communications with TriMark recruiters will come from an e-mail address ending in TriMarkUSA.com. If you have any concerns about the legitimacy of a job posting or recruiting contact, please contact [email protected].