Travel Coordinator

REPORTS TO:          Treasurer

SUPERVISES:          N/A

AUTHORITIES / RESPONSIBILITIES:

• Develops, implements and maintains the Company Travel Policy and all supplemental forms

• Interprets Government regulations related to travel activities and ensures all applicable regulations are followed – i.e. allowable per diem

• Manages and reviews all Company traveler profiles within the Travel Agency travel program

• Liaisons with Company Travel Agency to ensure all policies are properly implemented and the system is functioning correctly

• Ensures all approvers and information is current, accurate and complete within the agency travel system and the direct Human Resources integration is properly updating

• Coordinates with Company approvers of travel to ensure timely authorization occurs to mitigate cost increases. This includes providing guidance and explanation with regards to system generated travel exceptions.

• Communicates with travelling employees to ensure travel profile is complete and all documents and information for travel is available

• Assists large travel groups with regards to lodging and travel extensions

• Coordinates with lodging establishments to ensure those employees without company credit cards have proper payment in place

• Provides guidance to Austal travelers and Departmental Administrative Assistants with booking activities of travel as needed but does not typically perform travel booking functions on behalf of these individuals

• Troubleshoots emergency travel situations and provides after hours travel assistance when necessary

• Analyzes trends related to travel expenditures and makes recommendations to leadership accordingly

QUALIFICATIONS / KNOWLEDGE / EXPERIENCE:

• College experience is a plus

• 1-3 years of experience in travel related field

• Strong written and verbal communication skills, customer-service driven

• Must possess the ability to work in a multifaceted, high pressure environment

• Highly self-motivated with ability to assess issues and initiate solutions with management

• Proficient computer skills to include Microsoft Word, Excel and Outlook

TOOLS:   N/A

DIRECTION EXERCISED: None

DISCRETION EXERCISED: A wide degree of creativity and latitude is expected. Relies on experience and judgement to plan and accomplish goals.

LIAISES WITH: All departments and travel agents or suppliers.

ADDITIONAL GUIDELINES:

• The ability to obtain and maintain a DoD clearance may be required if deemed necessary in the scope of your position responsibilities.

• Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA:

• 18 years of age or older at time of application

• Able to provide proof of US Person Status

• No felony convictions of Theft/Deception or Violent crimes within seven years from disposition date

• No felony convictions of Drug crimes within three years from disposition date

• Willing to submit to a drug screen

• Willing to submit to a background check

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be regularly exposed to humid conditions, bright flashing lights, moving mechanical parts, high precarious places, outside weather conditions and extreme heat. The employee is occasionally exposed to fumes and/or airborne particles at or below the PEL, toxic or caustic chemicals, and heat and cold. The noise level in the work environment is usually very loud, +90dB.

Equal Employment Commitment

Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932.

Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.