SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.
Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health insurance, dental, and vision benefits, life insurance and long and short-term disability, and more.
Key Essential Functions and Accountabilities of the Job
Coordinates staff travel arrangements for SEARHC staff at assigned locations. Ensures proper approval obtained before processing any travel. Works closely with SEARHC staff to process travel orders in a timely manner.
Researches and ensures the most cost-effective travel arrangements are made by using internet and/or other computer resources. Coordinates air or ferry, hotel, and car reservations for staff travel.
Calculates advance per diem for staff travel and processes through Accounts Payable for traveler. Processes and reconciles travel orders for final per diem payment.
Maintains logs and reconciles outstanding travel advances. Tracks cancellations and rescheduling of travel. Tracks and maintains travel log of staff from/to villages, Sitka, Juneau, ANMC, and outside of Alaska.
Reconciles monthly P-card statement and attach appropriate documentation to support payment of charges.
Arranges air charter transport to meet staff needs.
Provides back-up coverage for other Travel Coordinator if that Coordinator is out of the office.
Provides additional administrative support as needed.
Additional Details:
Education, Certifications, and Licenses Required:
High School Diploma or GED – required
Experience Required
One year experience processing travel arrangements/working in travel industry - preferred
2 years of general office experience; or an equivalent combination of education and experience - preferred
One year of data entry experience - preferred
Medical Terminology (college course) or 6 months experience in a health care setting - preferred
Two years of working with the c-suite – preferred
Knowledge of
Microsoft Excel and Microsoft Word
Federal Laws regarding travel expenses and reimbursement
Travel industry resources, geographic locations in Alaska and within the United States
Skills in
Skills in problem solving
Attention to detail and to proof work for accuracy
Excellent customer service skills in dealing with internal and external vendors and customers
Ability to
Multitask in a busy office setting
Make sound judgments to ensure travel decisions are made on a timely and fiscally responsible basis.
Work under time limitations
Position Information:
Work Shift:OT 8/40If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
Skills Required
- High School Diploma or GED
- One year experience processing travel arrangements or working in the travel industry
- Two years of general office experience or equivalent combination of education and experience
- One year of data entry experience
- Knowledge of Microsoft Excel
- Knowledge of Microsoft Word
- Knowledge of federal laws regarding travel expenses and reimbursement
- Knowledge of travel industry resources and geographic locations in Alaska and the United States
- Ability to calculate advance per diem and process travel reimbursements
- Experience reconciling P-card statements and attaching supporting documentation
- Ability to arrange air charter transport
- Skills in problem solving
- Attention to detail and ability to proof work for accuracy
- Excellent customer service skills dealing with internal and external vendors and customers
- Ability to multitask in a busy office setting
- Ability to make sound, timely, fiscally responsible travel decisions
- Ability to work under time limitations
- Medical Terminology (college course) or 6 months experience in a health care setting
- Two years of working with the c-suite
What We Do
For nearly 50 years, SEARHC has provided high-quality healthcare services to the residents of Southeast Alaska. Operating as an independent and nonprofit health Consortium, SEARHC provides a comprehensive range of health-related services, including primary, urgent and specialty medical care, dental services, behavioral health support, wellness programs, optometry services and more. We are dedicated to improving the health, well-being and quality of life for all people in these communities. SEARHC is committed to keeping care closer to home and making advanced medical technologies accessible to all. One of the many ways SEARHC does this is by offering specialty clinics or sending medical specialists to remote communities and facilities to care for patients who cannot travel. Established in 1975, SEARHC is one of the largest Native-run health organizations in the United States. In 1976, SEARHC contracted with the Indian Health Service under the Indian Self-Determination and Education Assistance Act to assume management of the Community Health Aide Program. Today, SEARHC has more than 1,700 employees and operates in 27 communities throughout Southeast Alaska, including two Critical Access Hospitals.
