Travel and Expenses Administrator

Travel and Expenses Administrator

Essity is a global, leading hygiene and health company. Every day, our products, solutions and services are used by a billion people around the world. Our purpose is to break barriers to well-being for the benefit of consumers, patients, caregivers, customers and society. Sales are conducted in approximately 150 countries under the leading global brands TENA and Tork, and other strong brands such as Actimove, Cutimed, JOBST, Knix, Leukoplast, Libero, Libresse, Lotus, Modibodi, Nosotras, Saba, Tempo, TOM Organic and Zewa. In 2024, Essity had net sales of approximately SEK 146bn (EUR 13bn) and employed 36,000 people. The company’s headquarters is located in Stockholm, Sweden and Essity is listed on Nasdaq Stockholm. More information at essity.com.

It’s an exciting time to be part of our collaborative inclusive team. Come and join our Travel and Expenses team on our journey to improve the well-being of millions. Together we can make a difference! 

About the role:

As a Travel and Expenses Administrator, you will help deliver efficient, accurate, and high-quality travel and expense services to the organization. You will review and process expense reports, support employees and managers with their queries, and ensure compliance with internal policies and legal requirements.

In this role, you will contribute to smooth day-to-day operations by verifying documentation, resolving requests within agreed timelines, and maintaining a strong focus on service quality and data accuracy. You will work in a collaborative, international environment where continuous improvement and teamwork are key.

What you will do:

• Expense Processing: Review and process travel and expense reports in the system, ensuring accuracy, completeness, and data security.

• Compliance & Quality Checks: Verify receipts, travel claims, and supporting documentation in line with company policies and legal regulations.

• Employee Support: Respond to employee and manager enquiries, ensuring information in Concur is accurate and complete.

• Case Management: Process and resolve requests received through ServEss within agreed service levels.

• Follow-up & Verification: Coordinate with employees, managers, banks, and external providers to validate information and resolve discrepancies.

• Credit Card Administration: Support credit card verification processes and manage employee credit card accounts, including overdue communications.

• Continuous Improvement: Share ideas for improvement and support team collaboration through back-up coverage and knowledge sharing.

​Who you are:

• You hold a relevant educational background or equivalent practical experience;

• You have experience in travel administration or a similar operational role within HR or shared services.

• You are familiar with travel and expense processes and digital tools such as Workday, Office365, SAP Concur and ticketing tools.

• You are customer-focused, well organized, proactive, and collaborative, with strong communication and problem-solving skills and the ability to work effectively in a matrix environment.

• Fluency in German or French (Preferable);

• Mandatory fluency in English. - All Applicants are requested to deliver their CV in English language.

Our purpose, Breaking Barriers to Well-being, provides meaning to everything we do. Working at Essity means a chance to improve well-being for people and opportunities to drive positive change for the society and the environment. As an employee at Essity, you will belong to a team where you feel valued, are safe, supported to grow and challenged to generate business results in a friendly and open atmosphere.

Innovate for Good | Excel Together | Be You with Us

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