Transport Administrator

Do you thrive on working as part of a fun and supportive, hardworking team?

Neptune Pacific Direct Line (NPDL) is experiencing a period of significant transformation. Formed in 2020, Neptune Pacific Line acquired Pacific Direct Line, bringing together two of the South Pacific’s top shipping and logistics companies to support the full supply chain of our customers in the region. You might know us as Williams & Gosling Pte Ltd who is part of NPDL owned by The Wonderful Company headquartered in Los Angeles, CA. Its other companies include FIJI Water and many more.

This role is critical in managing the administrative requirements of the Fiji offices delivering a high standard of service to staff and site visitors. The Administrative Coordinator is responsible for overseeing the administrative operations of the business, including taking responsibilities for office stationery supplies and tea-room supplies,  taking responsibility for accounting for and recording supply of Health and Safety requirements and supplies, working with our Digital supplier and keeping records of phone and Wi-Fi supplies, and the booking of accommodation and flights and taxis, ensuring these functions performed in a seamless and efficient manner. Additional key responsibilities of the role include coordinating and managing office events, coordinating facility management tasks and raising purchase orders. The position is responsible for providing support to the senior NPDL Fiji team and the HR team.

Delivery Docket & Charge Processing

• Process delivery dockets for SES, SDV, SLC, SPR, Transam Logistics, Waste Bin Charges, and Weighbridge.
• Verify delivery dockets against container lists for FCL movements.
• Check Weighbridge certificates and ensure accurate charging.
• Manage outside hire for waste bins and process related charges.

Fumigation & Storage Charges

• Process fumigation and storage fees based on work orders from the Operations team.
• Verify details with SCU before raising invoices.

Internal & External Query Handling

• Respond to queries relating to charge code loss, WIPS, accruals, unbilled items, and unlocked transactions.

Petty Cash & Allowance Management

• Maintain a petty cash float.
• Ensure proper approvals are obtained before releasing petty cash.
• Arrange allowances for drivers travelling for project work or container deliveries outside Suva.

Timesheet & Overtime Administration

• Check weekly timesheets and overtime entries.
• Ensure all timesheets are submitted every Wednesday.
• Follow up on log sheets for overtime job numbers and details.
• Record overtime job numbers accurately.

Allowance Preparation

• Ensure allowance forms are completed and sent for approval.
• Release funds from petty cash or coordinate with Finance.

Creditors Invoice Processing

• Review creditor invoices against requisition forms to ensure accuracy of items purchased and amounts charged.
• Obtain approvals and forward invoices to Finance.
• Work on outstanding LPO lists and follow up with relevant departments.

General Administrative Support

• Open general job files as required.
• Carry out additional duties assigned by management.

• Minimum 3 years’ experience in a similar role
• Proficiency with Microsoft Office Suite, Excel and Word.
• Excellent communicator both orally and in writing with a talent for operating across different levels in a business.
• Highly dependable and trustworthy
• Strong problem solving, critical thinking and interpersonal skills.
• Excellent time, task, and resource management skills
• Ability to plan for and keep track of multiple tasks and deadlines.
• Hold a current full driver’s license.
• After-hours flexibility including weekends and public holidays as required.

• Competitive benefits package (salary plus bonus).
• Opportunity for development and internal mobility.
• Wonderful Giving - allowing you to donate company money to a cause of your choice.
• Project Wonderful - Staff spend a day in the community helping with various projects.
• Company focused on wellness and health

If you are a self-starter with an interest in developing your skills in the logistics industry, then this could be you.

To be considered for this role you must have the legal right to live and work in Fiji.

Please apply before 28th November 2025. 

All your information will be kept confidential according to EEO guidelines.  

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