Translational Scientific Program Analyst (52244)

Position Objective: The Translational Scientific Program Analyst develops and facilitates training activities for NCATS trainees. Expands NCATS' recruitment outreach and advances the visibility of Translational Science at the national level within the National Institutes of Health.

Duties and Responsibilities:

• Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
• Request information from and provide responses to principal investigators program staff and others on scientific and programmatic issues.
• Work with staff on existing projects and/or the development, initiation and execution of new project initiatives. 1
• Work with staff on the concept development, planning, execution and support of all project-related activities.
• Organize and maintain project documentation and communications; track project progress using project management tools. 2
• Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
• Researches, interprets and summarizes background materials from a variety of scientific sources.
• Organize and analyze reports in a scientific area as assigned.
• Read, interpret, analyze and condense material from a variety of sources for presentation.
• Create scientific search criteria for locating scientific, program and related information on the internet and other means, including literature and database searches.
• Compiles data and creates and prepares graphs, slides and presentations.
• Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by assimilating and mastering the scientific data and programmatic con-text for use at presentations and meetings. 3
• Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
• Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary.
• Organize existing slides/presentations/talking points into a functional database/library.
• Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications.
• Collect, read, interpret, analyze and condense material from a variety of sources and prepare reports of data analysis for presentation.
• Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts and graphs for conferences, committee, .meetings, workshops and group updates.
• Performs logistical planning of various scientific meetings, lectures, workshops.
• Attend meetings, training and conferences in support of program initiatives.
• Develop a template for reporting meeting minutes to Program staff.
• Perform logistical planning for various scientific meetings, conference calls, symposia, lectures, workshops and special projects. 4
• Identify, assess, draft, edit, revise and assemble necessary background materials.
• Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information.
• Represent the Program at local and national meetings; deliver presentations and posters; disseminate details of the Program and collect information of value to the Program goals.
• Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports.
• Plans, organizes and participates at a senior level in technical meetings and consultations.
• Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics.
• Prepare and give formal presentations for division leadership and other interest groups.
• Give regular progress reports to sponsor and stakeholders.
• Coordinate with strategic project leaders on the logistics annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences or electronic reviews to address key issues.
• Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide and exchange information with Network investigators, their staff and other relevant individuals. 5
• Reviews and evaluates the performance of the organization.
• Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
• Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants.
• Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
• Analyzes existing scientific programs and makes recommendations for improvement.
• Conduct project close out reviews to reflect on current processes and identify areas for improvement.
• Develop a plan to improve the outreach, education, and interaction strategies of the Branch.
• Research and assemble outlines of new milestone proposals for evaluation by staff.
• Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations for improvement.
• Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs.
• Develops and prepares various scientific reports.
• Organize, analyze, and write project reports, scientific papers and present reports in scientific areas, based on results and findings.
• Organize and maintain a repository of resources, including minutes, reports, spreadsheets and web pages related to the program.
• Search scientific, program and related information on the Web and other means; perform literature and database searches.
• Complete progress reports that detail project status and flag potential issues.
• Develop periodic and special reports; search records and files, the Internet, background materials and precedent references.
• Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic.
• Track project progress and provide regular reports.
• Prepare complete technical reports, formal progress reports, monthly status reports and special technical correspondence and memos.
• Unique engagement and educational booth materials tailored for each audience
• Translational science programs to introduce trainees from the broader trainee community to the field
• Mailing lists of scientists from various disciplines and career stages for recruitment activities

Basic Qualifications:

•  Ph.D. in Biology, Chemistry, or similar
• Skilled in Translational Science, Strategic Leadership, Reports, and Agendas.

Preferred Qualifications:

• Ability to communicate effectively, orally and in writing, with non-technical and technical staff
• Detail-oriented and possess strong organizational skills with the ability to prioritize multiple tasks and projects

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at [email protected]. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

This position is contingent upon contract award.