Transcript Evaluator & Records Specialist

Weekly Work Hours

Compensation Range

Hourly Rate

FLSA

Position Type

• Support and execute the daily operation of the transcripts, processing, and records area. This includes the security and auditing of current and former student and faculty documents.

• Maintain and ensure accuracy of records in student information system.

• Coordinate information with other departments as needed.

• Update system tables and coordinate the report writing to meet department, district, and reporting requirements.

• Plans, develops, implements, and coordinates, manage, and set timelines for the district academic calendar based on federal and state guidelines.

• Support leadership in the planning, design, and implementation of office operations, policies, procedures, and compliance activities.

• Provide consultation and assistance to staff, students, and external agencies regarding records and transcripts.

• Resolve discrepancies pertaining to student and instructor records.

• Support leadership of admissions and enrollment efforts in collaboration with the entire College community.

• Maintain effective communication between students and faculty within the College and external community stakeholders.

• Ensures that appropriate and timely follow-up is made with students related to transcript and records request.

• Provide support of transcript evaluations, residency verification, academic records, verification of credentials of candidates for graduation and all other relevant transcript and graduation services.

• Utilize technology to access data, maintain records, and generate reports and communicate with others.

• Interpret, articulate, and implement a variety of regulations, guidelines and procedures pertaining to the Registrar & Student Records to ensure compliance with Dallas College, state, and federal requirements.

• Completes required Dallas College Professional Development training hours per academic year. 

• Performs other duties as assigned.

Physical Requirements

Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.

Minimum Qualifications

• Associates degree or higher.  Official transcripts required.

• Two (2) years of experience in a higher education setting with demonstrated experience in admissions and/or registrar.

• Ability to work extended hours beyond the regular 8:00 a.m. – 5:00 p.m. workday especially during heavy registration peak times including nights and weekends.

• Bilingual or multilingual preferred.​

***Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. ***

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

Since 1965, Dallas College, formerly Dallas County Community College District, has served more than three (3) million students. Comprising seven campuses located around the Dallas/Fort Worth area, we are one of the largest community college systems in the state of Texas.  We strive to be a leader in the community college space, placing students at the center of everything we do.

Dallas College is committed to cultivating an environment of opportunity and belonging for all students and employees. We recognize that the Dallas College workforce, and the diverse talent that stems from it, is directly linked to our success. We are part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of any protected attribute, including race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression, veteran status, pregnancy or any other basis protected under applicable law.  In accordance with applicable law, Dallas College will make reasonable accommodations for applicants and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.