Transaction Coordinator

Job Title

Transaction Coordinator

Job Description Summary

Provides operational coordination to C&W transactions management professionals who are supporting a client’s dispersed portfolio of real estate locations around the world

Job Description

• Provide exceptional client service at all levels, internally and externally
• Support the transactions team with any documentation required to be used during the transactions management process including new leases, renewals, purchases, sales, subleases, options, etc.
• Track and report upcoming lease expirations and other critical dates
• Draft and process all requests for service or client initiation documents
• Draft and process all Co-Broker and agent engagement letters
• Facilitate commission invoicing
• Input commission information into C&W revenue reporting system
• Assist with reporting functions:
• Closing/Value-add reports
• Negotiation summaries/RFP comparison matrixes
• KPI tracking
• Fusion/CoStar/REFLEX or other TM Technology updates and document uploads
• Portfolio reporting (e.g. data manipulation, spreadsheet formatting) for both C&W and client
• Other administrative client reporting duties that can better managed by C&W
• Handle general administrative duties (e.g. copy/fax, light phone support, correspondence as needed, departmental support, etc.)
• Process paperwork (e.g. blue-backed documents for signature, ensure proper distribution once documents are fully executed, act as a liaison between Real Estate, Lease Administration, and Facilities Management)
• Review and understand broker market surveys and deliverables prior to client delivery
• Gather data and real estate market information from research and brokers
• Coordinate client feedback questionnaires/surveys
• Ensure and manage the quality and timeliness of transaction information entered into all databases
• Prepare transaction communication tools and package for management for internal approval process

INCO: “Cushman & Wakefield”