Marcus & Millichap Seattle’s top retail/net lease team located in Seattle seeks a talented Transaction Coordinator with real estate transaction experience. We are looking for a bright individual interested in advancing their career by joining a successful and growing commercial real estate brokerage team. Potential candidates should have strong communication skills (written and verbal) as well as good phone manner and a professional demeanor. Attention to detail and ability to multi-task is essential. Candidate should be comfortable working in a busy, corporate sales environment.

Nature & Scope

The Transaction Coordinator is responsible for the following: generate LOI’s/Purchase & Sale Agreements, manage all escrows for properties under contract by the team, and oversee all document collection from sellers/buyers during the listing process. This includes oversight of the day-to-day deliverables as called for under purchase agreements and ensuring necessary parties involved are aware of all deadlines.

Responsibilities:

• Prepare Purchase and Sale Agreements, Letters of Intent, Due Diligence Requests, Receipt of Documents, Estoppel/SNDA/Right of First Refusal requests
• Work with escrow/title or attorneys to move the transaction forward by generating the appropriate contracts as directed by Senior Agent 
• Follow up with buyer/seller/other broker teams during the due diligence period obtaining necessary documents
• Perform follow up with escrow/title or attorneys, buyers, sellers, and/or other broker teams to get all documents completed by contract due dates 
• Coordinate property site visits/inspections with buyer/seller, tenants, and 3rd party vendors. 
• Notify tenants of new ownership once a transaction has closed.
• Read through and double-check to ensure all contracts are complete and fully executed and are in compliance with Marcus & Millichap policies before moving them to the next party or file
• Read all non-Marcus & Millichap contracts to ensure compliance with Marcus & Millichap policies 
• Track status and required action for active listings and under contract transactions
• Maintain files for pending proposals and closed listings
• Gain a full knowledge of Marcus & Millichap contracts and their proper use 
• Gain a full knowledge of the brokerage continuum 
• Keep organized, complete transaction files in accordance with state DRE requirements 
• Keep a detailed email folder in Outlook for every transaction 
• In slower times, assist Agents, and team with administrative tasks and provide administrative support as required
• Brokerage support, including proofing and editing marketing packages for superior quality in adherence to the M&M editorial style guide
• Assist with local public relations activities including press releases
• Print, bind and distribute proposals and Offering Memorandums as required
• Draft outgoing correspondence as required

Required Knowledge and/or Experience

• Real Estate Transaction Coordination experience (commercial preferred, residential acceptable, minimum 20+ transactions coordinated/managed)
• Highly detail oriented, organized, and versatile/flexible with the ability and willingness to take on new responsibilities and tasks as requested
• Excellent interpersonal and communication skills with people of all personality types
• Excellent writing and editing skills, i.e., spelling, grammar, punctuation
• Ability to maintain strict confidentiality

Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.

Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2023, the firm closed 8,297 transactions with a sales volume of approximately $48 billion.

The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.

Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.