Training Specialist - HR Dept

Job Title: Training Specialist, Development and Administration 

Job Summary：The Training Specialist is responsible for managing and monitoring the designed training plan, designing and updating curriculum & learning materials. The incumbent manages audit readiness for the training function, by ensuring data accuracy. The incumbent is responsible to communicate with managers and supervisors to ensure awareness of training events, policies and procedures. This position ensures all training records are accurate, available and maintained.

Job Functions:   

• Data Management：
  • Manage, monitor and ensure appropriate data storage of training records; including sign-in sheets, Job Instruction Certification logs, Manpower Flexibility Matrixes and New Program training records
  • Ensure that attendance sign-in sheets are completed and submitted for each training session
  • All training sign-in sheets to be entered into systerm and hard copies filed
  • KPI - Provide end of month data on Training percentage completed (actual vs plan) 
  • Design or update training forms as required 
  • Review monthly training plans at the end of each month to inform the KPI report, and to capture training not accomplished during the month that was not part of the plan 
• Training Management ：
  • Manage Annual and Monthly Training Plan process, and ensure accuracy of same
  • On an annual basis, conduct training needs survey, in coordination with Department Managers, to determine what changes to the Annual Training Plans are required
  • Develop / maintain a Course Curriculum 
  • Maintain a copy/electronic file of all training materials in English and Chinese
  • Ensure current training materials are available and provide materials to trainers before scheduled training
  • Partner with Plant and department management to 100% attendance for training sessions
  • Recommend / develop process improvement initiatives   
• Training Effectiveness: Collect, analyze and ensure storage of Training Effectiveness data. E.g. Pre and Post test data, course evaluations  
• Training Business Partner : Assist Training & Development Manager with training & interfacing with Training Champions, and obtaining training records from same
•  Audit:Assist Training & Development Manager with the Audit and preparing for the material and document as need
• Assist plants and Departments in finding translators for training, when needed  
• Other duties as assigned - Nothing in the Position Description restricts management's right to assign or re-assign duties and responsibilities to this job at any time

Qualifications

• Languages spoken commonly in the workplace are English and Mandarin. - Ability to read, understand and comprehend documents such as safety rules, operating and maintenance instructions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to speak effectively and interact with other team members, engineers, leadership and customers
• Previous training management experience preferred; solid clerical background
• BS / BA in business or human resources related field, or equivalent experience   
• The employee is regularly required o stand or sit for long periods. Duties will include long periods of viewing a computer monitor
• Microsoft Office applications (Word, Excel, PowerPoint, Access, Outlook) 
• Extensive knowledge of training   
• Strong Planning and Organization Skills    
• Assertiveness    
• Document Management   
• Interpersonal skills    
• Strong skill in using Office Suite and other data management systems   
• Company Policy especially HR Policy
• New hire Orientation
• Related HR training needs