Training Program Administrator (Executive Assistant)

Job Description Template 

Who You’ll Work With: 

The Private Wealth Management Talent Acquisition and Development Team is committed to shaping the future of our organization by attracting and nurturing top-tier talent. We are known for our comprehensive approach, with onboarding and continuing education programs that evolve to meet the ever-changing needs of our employees and the industry. We focus on finding and developing talent that brings diverse perspectives and innovative solutions to our clients. We proudly support several industry-leading training programs that empower our employees to build strong skills, relationships, and long term careers with our firm. 

What You’ll Do: 

We are seeking an individual to support the Private Wealth Talent Acquisition and Development Team. The Talent Acquisition and Development Team plays a critical role within our private wealth management business, driving efforts to attract, develop, and retain top talent across the firm. Our mission encompasses strategic hiring, onboarding new talent, and cultivating leadership capabilities to ensure long-term growth and excellence. 
 
 The Training Program Administrator is integral in managing training activities and building employee skills; often providing new hires with their first impression of Bernstein Private Wealth Management. This role provides essential administrative support for our internal employee development programs. An ideal candidate must possess strong organizational skills, work effectively with internal clients, possess great communication skills, have the ability to shift gears at a moment’s notice, and enjoy the opportunity to help develop the next generation of talent in a growing organization. 
 
Job Responsibilities  

• Manage calendars for our development training programs 

• Handle logistics for all programs, including but not limited to, scheduling presenters, booking meeting rooms, sending session invites, preparing session materials and prework, and setting up trainee user accounts 

• Partner with the training team to grade training assignments 

• Create and monitor surveys to assess the impact of program sessions 

• Assist with compiling and maintaining data 

• Complete regular reviews and updates of existing training modules 

• Drive technology enhancements to improve the efficiency of training programs 

What We’re Looking For: 

Qualifications:  

• The ideal candidate should have a bachelor’s degree in business or a related field and a minimum of 3-5 years of experience in an administrative role 

• Experienced planner with a demonstrated ability to respond effectively and efficiently, manage complex calendars and projects while exuding composure, energy, and positivity 

• Strong organization skills, an eye for details, the ability to meet tight deadlines and juggle multiple projects, ability to manage high volume, and flexibility to re-prioritize as needed 

• Must be able to work both independently and as part of a team and have demonstrated success managing multiple areas of responsibility at once 

• The candidate must thrive in a busy environment and work well under pressure 

• Accomplished communicator with experience interacting with senior leadership 

• Expertise in Outlook calendar management for multiple stakeholders 

• Expert knowledge of Microsoft Office suite, including Word, Excel and PowerPoint, and familiarity with Zoom 

• Experience in a global company and knowledge of the private wealth business is a plus 

Shift Timings: 5:00 PM to 1:30 AM IST

About AB  

We are a leading global investment management firm offering high-quality research and diversified investment services to institutional clients, retail investors, and private-wealth clients in major markets around the globe. With over 4,000 employees across 57 locations operating in 26 countries and jurisdictions, our ambition is simple: to be the most trusted investment firm in the world. We realize that it's our people who give us a competitive advantage and drive success in the market, and our goal is to create an inclusive culture that rewards hard work.  

Our culture of intellectual curiosity and collaboration creates an environment where you can thrive and do your best work. Whether you're producing thought-provoking research, identifying compelling investment opportunities, infusing new technologies into our business or providing thoughtful advice to our clients, we are fully invested in you. If you're ready to challenge your limits and empower your career, join us!