Office Operations & LMS Administrator

Office Operations & LMS Administrator

Job Summary:  

The Office Operations & LMS Administrator plays a dual role in supporting both the training department and the overall functionality of the Winter Park Corporate Office. This position ensures seamless learning management system (LMS) administration, training logistics, and compliance tracking, while also maintaining a well-organized, welcoming, and efficient office environment. The ideal candidate thrives in a fast-paced setting, juggling multiple priorities with precision and professionalism.

Essential Responsibilities: 

Training & LMS Administration

• Manage LMS functionality, including course assignments, user support, and reporting.
• Schedule and coordinate training sessions across departments.
• Track and report compliance training completion rates.
• Maintain accurate training records and documentation.

Office Coordination & Administrative Support Back-Up

• On an as needed basis in partnership with the Office Coordinator - oversee daily office operations, including supply inventory, facility maintenance, and vendor coordination.
• Other as-needed Office & Administration Duties may include:
  • Greet and assist visitors; manage incoming calls and correspondence.
  • Maintain conference room calendars and schedule meetings, investor visits, and company events.
  • Coordinate internal activities, including catering, holiday decorations, and team events.
  • Ensure cleanliness and organization of reception and common areas.

Core Skills & Competencies

• Exceptional organizational and multitasking abilities
• Strong attention to detail and follow-through
• Proficiency in LMS platforms and Microsoft Office Suite
• Excellent communication and interpersonal skills
• Ability to manage competing priorities with professionalism and discretion

Requirements:

• High School Diploma or GED, Associates or Bachelor's Degree is preferred
• 2+ years of experience in administrative support, training coordination, or HR
• Experience with LMS administration and office operations preferred
• Experience working in the multifamily property management industry is preferred.

Working Conditions: 

• Incumbents work in an office environment but also may have frequent exposure to outside elements where temperature, weather, odors, and/or landscape may be unpleasant and/or hazardous.

Physical Demands: 

• Incumbents must be able to physically access all exterior and interior parts of the community and amenities.
• Incumbents must be able to push, pull, lift, carry, or maneuver weights of up to twenty (20) pounds independently and fifty (50) pounds with assistance.
• Routine local travel may be required to make business meetings, attend training classes, conferences, or other situations necessary for the accomplishment of some or all of the daily responsibilities of this position.

Required Licenses or Certifications: 

• Incumbents must have all licenses and/or certifications as required by State and Local jurisdictions. 
• Incumbents must have valid driver’s license to drive while visiting property.