The Role
The Training Admin Assistant is responsible for communication facilitation, administrative tasks, scheduling meetings, supporting employees, and maintaining office procedures in a hotel environment.
Summary Generated by Built In
A Secretary is responsible for facilitating communications within an office and fielding interactions with the public. Their duties include answering and redirecting phone calls, scheduling meetings and providing personalized support for other employees in their office.
Key Responsibilities
- Greet visitors and direct them to the appropriate departments or individuals.
- Answer telephones and respond to inquiries via telephone or email.
- Book meeting rooms, set up conference calls and take messages and minutes during meetings.
- Perform administrative tasks, including filing and photocopying.
- Write emails, memos and letters.
- Implement and/or develop office procedures and record systems.
- Order and maintain supplies.
- Document financial information.
- Organize and distribute messages.
- Make and confirm travel arrangements.
- Prepare and mail outgoing correspondence.
- Maintain confidential department files/records.
- Perform routine bookkeeping tasks.
- Assist with presentations and reports.
Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.
About
Founded in Germany in 1897, Kempinski Hotels has long reflected the finest traditions of European hospitality. Today, as ever, Kempinski is synonymous with distinctive luxury.Located in many of the world's most well-known cities and resorts, the Kempinski collection includes hotels in a grand manner, pace-setting modern establishments and older hotels of individual charm. All blend gracefully into their surroundings and offer luxurious accommodation, superb cuisine and unrivalled facilities - complemented by impeccable service.For leisure and business guests alike, the name Kempinski has long been synonymous with style, mobility and efficiency. Put simply, they are the first choice for the discerning individual.In addition to operating many of the finest city hotels in the world, Kempinski is a name that can now be found in many exciting resort locations, each combining local flair and ambience with the international standards of service and luxury that Kempinski guests have come to expect.
Skills Required
- Strong organizational skills
- Proficiency in Microsoft Office
- Excellent communication skills
- Ability to manage schedules and appointments
- Basic bookkeeping knowledge
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The Company
What We Do
Kempinski Hotels is a German luxury hotel management company, recognized as Europe's oldest luxury hotel group, operating upscale hotels worldwide and focusing on creating memorable guest experiences.
