Trademark Records Coordinator

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Trademark Records Coordinator for the Trademark and Copyright practice group Trademark Support Unit. Reporting to the Manager of Trademark Portfolio Services, this position assists and supports our growing trademark portfolio management practice

This position will reside in our Washington, D.C. office with a hybrid in-office/remote working schedule. Regular working hours are 8:30 am – 5:00 pm, Monday through Friday. Flexibility with overtime is required.

Primary responsibilities include:

• Coordinating and monitoring of procedures for prompt and accurate responses to “client” inquiries

• Coordinating of records department requests including active and inactive files, pickups, pulling and delivery of files

• Transferring, retrieval and delivery of requested materials from off-site storage location

• Providing regular updates on workflow issues

• Tracking of distribution and completion of file requests                    

• Inputting of data into Records Management Databases

• Maintaining and organization of assigned files, including the preparation of those to be warehoused

• Ensuring client files are maintained and retained in a manner consistent with Firm policies and procedures

• Performing regular inventory scans to update file locations in Records Management Databases

• Performing daily administrative functions relative to the management and maintenance of client files

• Ensuring the records center is well organized

• Interacting with attorneys, administrators and staff at all levels, as needed

• Liaising with outside vendors (e.g. warehouse) as needed

• Assists with additional projects as assigned 

Education and experience:

• High school diploma and a minimum of 3 years related work experience.

• Experience using Document Management Software (iManage Work, etc.)

• Excellent written and oral communication skills

• Time management and organizational skills to prioritize work

• Self-starter with a professional demeanor and ability to work independently with minimal supervision

• Strong interpersonal skills and ability to build relationships with a wide range of individuals with differing opinions and diverse personalities

For positions in Washington DC., the salary range for this job posting is

$62,000.00 - $99,200.00.

The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.  The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances.  Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.  If hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law.  If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [email protected]

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.