We are seeking a detail-oriented Title Clerk Specialist with to join our accounting team at Hendrick Automotive Group- The nation's largest privately held automotive group and a seventh-time #1 leader in U.S. online reputation!
As a Title Clerk Specialist you will be responsible for preparing tax, title and legal transfer documents on vehicle sales.
Job Responsibilities:
Verify check, cash and contract funds
Prepares tax and title documents on a timely basis
Submits legal transfer documents to DMV on a timely basis
Processes paperwork on a timely basis
Maintains files of tax and legal transfer documents
Maintain schedules
Builds relationships and communications with dealership personnel, accounting managers and HAG
Process and assign all titles received
Process title work with OLRS or DMV in a timely manner
Prepare out of state title work within priority guidelines
Prep allocated number of deals a day for processing
Key OLRS report, checks and journal entries daily as needed
Expedite duplicate title process as needed
Track and/or investigate outstanding titles
Reconcile schedules weekly
Actively research any outstanding issues that prevent you from completing any of the above
Pull titles, mail plates and copy title work as needed
Process/maintain dealer plates and temporary markers
Prepare Service Loaners – maintain tags
Assist with DMV Enforcement and Floor Plan Audits
Attend weekly department meetings
Maintains CSI at or above Company standards
Maintains an organized, clean and safe work area
Participates in required training
Records all hours worked accurately in company timekeeping system
Follows Safeguards rules and regulations.
Demonstrates the Company’s Core Values
Complies with Company policies and procedures
Observes all Federal, State, Local and Company safety rules and regulations in the performance of duties.
Other duties as assigned
What We’re Looking for:
Associate degree preferred (or equivalent training and experience)
We value the right combination of education and hands-on experience
Up to 1 year of relevant experience, ideally in a business environment
Vehicle titling or DMV experience in a fast-paced setting is a plus, but we're willing to train the right person
Strong organizational skills are essential—you'll be juggling multiple priorities
Notary Public certification (or willingness to obtain)
Comfortable with Microsoft Office (Word, Excel, Outlook)
Eager to learn our dealership management system and other specialized software—we'll provide training!
This role requires reliable attendance and flexibility
Shifts may include evenings, weekends, and holidays
This job description in no way states or implies that these are the only duties and responsibilities to be performed by this employee. The employee will be required to follow any other instructions and to perform any other duties and responsibilities upon the request of a supervisor. This job description is subject to revision at the discretion of the company. #CB
Hendrick is an Equal Opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. For more information regarding the EEOC, please visit https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf.
Skills Required
- Comfortable with Microsoft Office (Word, Excel, Outlook)
- Reliable attendance and flexibility; availability for evenings, weekends, and holidays
- Maintain organized, clean, and safe work area; follow company policies and safety rules
- Associate degree or equivalent training and experience
- Up to 1 year of relevant experience (business environment preferred)
- Vehicle titling or DMV experience
- Notary Public certification or willingness to obtain
What We Do
Hendrick Automotive Group is the largest privately held automotive retail organization in the United States, operating numerous dealerships and collision centers across the country.
