Timekeeper/Admin - Shell Norco

The timekeeper/admin is responsible for keeping track of the dollar report and billing for material/equipment.  

MAJOR RESPONSIBILITIES/ACTIVITIES:

• Gather all timesheets from employees
• Verify Hours to Gate Logs
• Verify codes are correct
• Verify PO#’s and WO#’s on timesheets
• Make sure all Per Diem, Equipment and materials are on the timesheets and allocated for billing
• Create Exception forms for those needing ECs,
• Send EC’s out for approval/processing
• Email timesheets daily with gate logs, EC’s etc.
• Enter time/equipment/materials/per diem in onsite system
• Follow procedure for onsite system to get time approved
• Once all items in have been authorized- Send final Reports for invoicing
• Address invoicing concerns or issues
• Schedule change forms to be filled out and sent for approval as needed.
• New Badge forms to be filled out and sent for approval as needed
• Assist employees as needed with Payroll questions, etc.
• Weekly pass out audited payroll to the employees so they are aware of what they are paid, and we can correct any discrepancies in a timely fashion.
• Other duties as assigned.

MINIMUM REQUIREMENTS:

• HS diploma or equivalent
• Familiar with Track and Sap programs
• Familiar with TRACK System
• TWIC Card required

ESSENTIAL PHYSICAL FUNCTIONS:

• Frequent lifting up to 30 lbs.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

MISTRAS strives to provide a positive work environment that values excellence in safety and quality, free from discrimination and harassment. Every MISTRAS employee plays a part in our Company’s success and making this a great place to work. We are committed to a workplace where all employees are free to raise issues, concerns and questions for the improvement of our operations and work environment. Safety is the overriding priority in everything we do; all duties critical to safety, quality, and environmental protection are carried out in compliance with all requirements and with personal accountability.

Note to Applicants: 

Smoking is prohibited in all indoor areas of the Company unless designated smoking areas have been established by a particular location in accordance with applicable state and local law. 

Note to Rhode Island Applicants: The company is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island, and is therefore covered by the states worker's compensation law. 

Initial ( if applicable) Massachusetts Applicants: I understand that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. 

Initial ( if applicable): Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAPH OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

Mistras Group, Inc. is an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

MISTRAS Group, Inc. is committed to equal employment opportunity. Employment decisions including initial hiring and all matters involving the terms and conditions of employment will be made without regard to any protected class under applicable law. If hired, the employment relationship is “At-Will,” which means that employment can be terminated at any time, and for any reason, at the option of either the Company or the employee.  Please direct questions about these policies to a MISTRAS Group, Inc. Human Resources representative. 

By submitting & signing, I hereby understand and agree to the terms and conditions of employment as outlined above.  I certify that the responses and information provided in this application (including any other supporting documentation such as a cover letter, resume, or transcript) are true and accurate to the best of my knowledge. I understand that misrepresenting or omitting information requested is cause for dismissal at any time, without notice. I hereby give the Company permission to contact schools, previous employers (unless otherwise indicated), references, and others disclosed in my application. 

Qualifications

Experience

Required

2 years:

Track System

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of La