The Role
Provides administrative and clerical support to management and daily operations. Duties include answering phones, email correspondence, scheduling, document preparation, data entry, filing, record-keeping, visitor reception, office supply management, interdepartmental coordination, and assistance with accounts payable and receivable. The role also supports special projects and requires strong organization, communication, confidentiality, and multitasking skills.
Summary Generated by Built In
The Administrative Assistant to provide support to our management team and daily operations. The Administrative Assistant will be responsible for handling a wide range of administrative and clerical tasks, ensuring efficient office operations, and assisting with communication between departments, customers, and vendors. This role is ideal for someone who is proactive, adaptable, and thrives in a fast-paced environment.
Hours of Work: 8:00AM -5:00PM, Monday-Friday
Wage: $20-$23 per hour
Job Responsibilities:
- Perform general administrative duties including answering phones, responding to emails, scheduling meetings, and maintaining office supplies.
- Prepare, edit, and format correspondence, reports, spreadsheets, and presentations as required.
- Assist with filing, data entry, and record-keeping to ensure accurate and up-to-date documentation.
- Coordinate with internal departments to ensure smooth communication and workflow.
- Assist with accounts payable/receivable processes including invoice tracking and purchase orders
- Maintain organized filing systems (electronic and physical) and ensure confidentiality of sensitive information.
- Greet visitors and direct them to the appropriate staff member or department.
- Provide administrative support for special projects as assigned.
Requirements & Qualifications:
- High school diploma required; post-secondary education in Office Administration or a related field considered an asset.
- Previous administrative or office support experience preferred.
- Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational, time management, and problem-solving skills.
- Strong written and verbal communication abilities.
- Ability to handle sensitive and confidential information with discretion.
- Detail-oriented with the ability to manage multiple tasks and deadlines.
- Professional, positive attitude and strong interpersonal skills.
Skills Required
- High school diploma
- Post-secondary education in Office Administration or a related field
- Previous administrative or office support experience
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
- Strong organizational, time management, and problem-solving skills
- Strong written and verbal communication abilities
- Ability to handle sensitive and confidential information with discretion
- Ability to manage multiple tasks and deadlines with attention to detail
- Professional, positive attitude and strong interpersonal skills
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The Company
What We Do
UpSourced HR is a Lethbridge, Alberta-based human resources consulting firm focused on helping organizations build better workplaces. Founded to help businesses manage their people without the overhead of a full-time HR department, it provides fractional and outsourced HR support, recruitment, compliance guidance, audits, workplace investigations, policy development, compensation strategy, performance and talent management, employee engagement, and organizational development services.
