Terminal Operations Supervisor

Main Purpose:The incumbent is required to provide supervision of all operational and administrative activities within the Terminal to ensure standard operating procedures for bulk or pack product handling, storage and distribution are strictly adhered to. The incumbent is also required to ensure all plant and equipment on site are maintained and serviced according to preventative maintenance schedule and that operations are conducted in line with the Company’s Safety policies.Knowledge Skills and Abilities, Key Responsibilities:

• Supervise Terminal employees and planning man-power allocation for tasks to be carried out each day.
• Review and sign off on daily inventory movement reports. Lead investigation into any stock variance identified.
• Lead daily pre-start or safety meetings, including toolbox talks and discussions.
• Source and provide quotes to Cashier for tools, materials and equipment required for daily/frequent use by Operators or maintenance of plant and equipment.
• Prepare work orders and perform Job Safety Analysis to ensure work with the Terminal is scheduled and performed in compliance with safety standards.
• Coordinate with contractors for any maintenance activity at the Terminal based on programs previously determined through the preventative maintenance schedule or management of change process.
• Issue permits for all minor or major non-routine/maintenance activities on site.
• Participate in training courses scheduled by the Terminal Manager of the site, as well as in all contingency drills.
• Maintain a current tracker of tanktainer assets leased by Puma Energy and provide weekly status updates to Operations Management
• Coordinate all isotainer maintenance and repairs in liaison with Maintenance department
• Conduct regular competency based training of staff on site.
• Contribute to regular process improvement reviews of Terminal operations through participation in Operations Analysis
• Adhere to and lead the implementation and compliance to business systems relating to SAPS, HSEC and Quality and other company policies.

Key Responsibilities Areas (KRA) (The main day to day job expectation or can be aligned to the set KPIs)

Safety:

Lead daily Pre-start, safety talks and tool box meetings

Complete Take 5 self-risk assessment daily as required by SAPS

Complete delegated SAPS activities accurately and on time

Actively participate in monthly Safety Steering Committee Meetings

Actively participate in Terminal’s Emergency Response exercises

Manage timely submission of all HSSE reporting weekly/monthly/annually

Report all incidences immediately to Terminal Supervisor or Terminal Manager

Adhere to 5 Golden Rules and 10 Safety Laws on site

People:

Complete all required competencies for Terminal Operations Supervisor role identified via Training Needs Analysis

Punctual attendance daily and when rostered outside of normal working hours

Demonstrate visible leadership

Conduct CBT training on Operators

Supervise team – recognize good behavior, manage bad behavior

Provide training/refresher sessions with Operators

Perform periodic staff performance reviews

Customer:

Manage efficient Terminal bunker and drum supply operations

Maintain quality product supply to customers as per product guaranteed specification

Minimise equipment downtime

Accurately compile and submit reports within set deadlines

Operational Excellence:

Maintain up-to-date OPSAN on all Terminal operational activities

Review and sign off on all product movement registers daily

Supervise critical operations on site

Financials:

Manage efficient unpacking of containers to achieve NIL container demurrage costs

Manage accurate reporting of product movement and tank dips to minimize instances of high variances over tolerance limits

Minimise reject drum stock

Manage slops volume on hand

SAPS:

Compliance to HSEQ Employee Responsibilities below:

HSEQ Employee Responsibility Statement

All employees are responsible for, in the first instance, their own safety and to prevent incidents. It is vital that there is a high regard by all employees on hazard identification and control before the hazard becomes an incident. It is therefore a requirement for all employees, regardless of position in the company to report all injuries and hazards to immediate supervising staff. All employees must know and uphold the Puma Energy International (PEI) Safety Policy and the Puma Energy PNG HSEQ Policies.

HSE Responsibilities – General Employee

As part of each employee’s legal and moral responsibility to Puma Energy PNG, you are to support management by:

• Cooperating with the Company to enable compliance with any duty imposed upon them by law.
• Using properly and effectively equipment designed to safeguard his/her well-being.
• Being aware of factors or situations that may impact upon the quality of the product and service and the environment.
• Following implicitly the Company’s Health, Safety & Environment Policy / Procedures / Work Instructions as communicated in writing or as instructions received orally.
• Comply with the Company’s procedures and the relevant legislation regarding the Injury Management process.
• To formally report to their Manager any concern or incident / injury / non-conformance in any aspect of their work and complete the Puma Energy PNG Incident / Non-Conformance Report form.
• To formally report to the Manager or Supervisor any hazard, practice or condition that will affect safety or production or the community.
• All forms are completed as outlined in the procedures.
• Any discrepancies of goods / services received are to be addressed through the Non-Conformance procedures.
• All products are to be verified at appropriate stages as outlined in procedures and a record maintained.

Key Relationships and Department Overview:

Internal – Terminal Operators, Terminal Supervisor, Engineering and/or Maintenance Manager, Finance Manager, Credit and Collections Manager, Accounts Payable Manager, Stocks Analyst, HSEC Advisor

External – Contractors, Security, Inspectors/Auditors