Onboarding Coordinator (Temporary)
The Onboarding Coordinator supports our Talent Acquisition Department and our employees by acting as the primary owner of the timely completion of the e-verification process for Form I9 Paperwork and ensure documents submitted are accurate and stored appropriately in the ATS. This role will work within the Applicant Tracking System (ATS) to supervise the collection of employment verification documents. The Onboarding Coordinator will assist the new hire with any questions and will troubleshoot, in collaboration with our support team in ADP, any issues that arise. This position will participate in quarterly audits to confirm compliance with federal guidelines and will act as a back up for the Onboarding Specialist.
Essential Duties & Responsibilities
- Work with field, office, and warehouse teams for timely collection of federal Form I9 for each new hire
- Inspect Form I9’s for proper compliance with federal guidelines and insure completed forms and proper documentation are stored appropriately in the ATS
- Manage E-Verify performance and compliance through the ATS, or in the cases of a manual Form I9, through the USCIS portal
- Perform duties of Onboarding Specialist as aa back up in their absence
- Participate in audit of Form I9 and onboarding document compliance on a quarterly basis
- Understand and demonstrate safe work practices at all times to ensure a safe work environment
- Comply with all company policies and procedures
- Complete special projects and other duties as assigned by your supervisor
Knowledge, Skills, and Abilities
- Familiarity with applicant tracking systems
- Firm grasp of the Form I9 and E- Verify process
- Exceptional written and verbal communication skills; ability to build rapport
- Ability to work efficiently with a high level of independence and initiative in a remote environment, self-motivated
- Flexible and adaptable to change
- Technical aptitude, exceptional organizational skills, and meticulous attention to detail.
- Self-motivated with critical attention to deadlines
- Strong critical thinking, problem analysis, and problem-solving abilities.
Experience and Credentials
- High School Diploma/GED or equivalent experience required
- Proficiency with Microsoft Office programs
- Must have reliable access to internet to use for company-related business
- Must be able to read, speak and understand English
- Bilingual in Spanish or French a plus
Skills Required
- High School Diploma or GED (or equivalent experience)
- Proficiency with Microsoft Office programs
- Reliable internet access for company-related business
- Ability to read, speak, and understand English
- Familiarity with applicant tracking systems (ATS)
- Firm grasp of Form I-9 and E-Verify process
- Ability to collaborate with ADP support and troubleshoot onboarding issues
- Exceptional written and verbal communication skills
- Strong organizational skills and meticulous attention to detail
- Ability to work independently and self-motivated in a remote environment
- Bilingual in Spanish or French
Jacent Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Jacent and has not been reviewed or approved by Jacent.
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Retirement Support — A 401(k) plan with company match is available to eligible full‑time employees. This indicates tangible retirement support within the standard package for those roles.
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Wellbeing & Lifestyle Benefits — An Employee Assistance Program is offered, and some roles include mileage, travel‑time, and cell‑phone reimbursement alongside paid training. These provisions provide practical, day‑to‑day support.
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Leave & Time Off Breadth — Full‑time postings describe paid time off, holidays, and personal days as part of the package. These time‑off elements reflect a conventional baseline for eligible positions.
Jacent Insights
What We Do
We Make Retail Easier. Jacent creates and procures shopper-inspired products, delivers legendary merchandising service and drives stellar results for our customers. Product Development & Procurement: We create, source and distribute more than 3,500 impulse products directly to 14,000 retail stores as well as sell via wholesale and online channels across the US, Canada, and Puerto Rico. Vertically Integrated Solution: We handle it all from product development to in-store management. We solve problems. Armed with customer-specific strategic merchandising plans, our merchandising team places the products in store and then manages the re-ordering and re-stocking to drive your sales. Legendary Merchandising Service: In addition to our vertically integrated impulse business, our merchandising team also offers retail insights and services, such as merchandising of clients’ products, audits and more to help stores run at peak efficiency.
Why Work With Us
At Jacent, our people are what makes us special and makes us the #1 impulse merchandising company in North America. We are looking for individuals that align with our culture pillars of We Always Play Offense, We Are Solutions Oriented, We Deliver Legendary Service, We Act With Integrity And Courage, and We Are Stronger Together.
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