Location: Joint Base Pearl Harbor-Hickam (Hickam AFB), HI
Clearance: Active Top Secret / SCI (Must be willing to take a polygraph)
Schedule: Full-Time (Core Hours: 0730 – 1600) this opening is Temporary
We are looking for an experienced Executive Assistant to provide direct daily administrative, scheduling, and protocol support to Squadron leadership at Joint Base Pearl Harbor-Hickam. In this role, you will manage executive calendars, coordinate meetings across secure facilities, support official travel, and process military personnel actions.
What You Will Do- Calendar & Meeting Management: Proactively manage and deconflict the Commander’s schedule based on operational priorities; build clear calendar invites with read-aheads and location details.
- Meeting & Event Support: Set up VTCs, run presentation slides, track action items/minutes, and coordinate official events (Commander’s Calls, awards, and promotion ceremonies).
- Multi-Network Support: Securely handle and transfer administrative materials across classified and unclassified networks (NIPR, SIPR, JWICS).
- Travel & Protocol: Serve as the Defense Travel System (DTS) Approving Official (AO) for leadership travel, coordinate RSVPs, and work with security for visit requests.
- Personnel & CSS Administration: Process actions using standard Air Force systems (MilPDS, vMPF, ATAAPS, LeaveWeb, AFPAAS, SharePoint) and serve as a Drug Demand Reduction Trusted Agent.
- Executive Communication: Draft, format, and track official correspondence, taskers, and staff packages using clear Bottom Line Up Front (BLUF) standards.
- Clearance: Active TS/SCI eligibility (willing to take a polygraph).
- Experience: 5–7 years of executive administrative or Commander Support Staff (CSS) experience supporting Department of Defense (DoD) or U.S. Air Force units.
- Education: Bachelor’s degree or equivalent combination of education and work experience.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams), SharePoint, and standard DoD/AF personnel systems (DTS, MilPDS, ATAAPS).
- Key Skills: High discretion, strong attention to detail, proactive problem-solving, and clear written/verbal communication.
Skills Required
- Active Top Secret/SCI clearance and willingness to take a polygraph
- 5-7 years of executive administrative or Commander Support Staff experience supporting DoD or U.S. Air Force units
- Bachelor's degree or equivalent combination of education and work experience
- Proficiency in Microsoft Office, SharePoint, and standard DoD/Air Force personnel systems including DTS, MilPDS, and ATAAPS
- High discretion, strong attention to detail, proactive problem-solving, and clear written and verbal communication
What We Do
ITI Solutions, Inc. is a San Antonio-based small business that develops and tailors engineering, cybersecurity, information technology, intelligence operations support, and training services. The company applies advanced technologies to support deployed systems, strengthen computer-network defense, provide intelligence-related products and services, and build workforce capabilities for clients with complex technical, operational, and mission requirements across specialized client programs.
