Temporary-Events Set Up-OHCM

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

The Event Setup Assistant is responsible for setting up, maintaining, and breaking down event spaces while ensuring equipment is properly handled, stored, and inventoried.

This role requires physical stamina, attention to detail, and the ability to work in a fast-paced environment with limited setup time. Because the museum opens to the public at 10:00 AM, post-event breakdown and room reset activities that occur in public areas must be completed before opening hours to ensure all public spaces are ready for guests.

• Set up tables, chairs, staging, risers, and other event equipment according to room diagrams and event specifications.

• Tear down and store equipment and supplies after events.

• Read and interpret room diagrams to ensure accurate event setup.

• Properly move, handle, store, and maintain event equipment and furniture.

• Keep storage areas organized to maintain accurate equipment inventory.

• Ensure service corridors and storage areas remain clean, organized, and unobstructed.

• Wash, dry, fold, and hang event linens as needed.        

• Maintain cleanliness of event spaces, hallways, and common areas.

• Assist in keeping work areas safe and presentable.

• Communicate effectively with venue rental staff and OHS/OHCM staff.

• Respond promptly to event-related requests and operational needs.

• Perform additional duties as assigned by management.

• Reliable transportation is required.
• Ability to lift, move, and carry event equipment weighing up to 75 pounds, with assistance when appropriate.

• Ability to stand and walk for extended periods.

• Strong organizational skills and attention to detail.

• Ability to work efficiently in a fast-paced environment with tight setup timelines.

• Ability to work independently and prioritize tasks with minimal supervision.

Schedule and Availability

• Part-time position: Maximum 20 hours per week.

• Typical work hours fall between 7:00 AM and 5:00 PM; however, occasional evening, weekend, and holiday shifts may be required based on event schedules. Post-event breakdown shifts typically begin at 7:00 AM.

• The museum opens to the public at 10:00 AM; therefore, all event breakdowns, cleanup, and room reset activities that occur in public areas must be completed before opening.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact