Temporary Events Coordinator

At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing seventy artists and estates. Home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary markets, David Zwirner has helped foster the careers of some of the most influential artists today. 

Who will work well with us:

• The ideal candidate is someone who is passionate and interested in the arts/larger creative arena or is eager to learn. 
• We welcome all individuals entering the workforce, those moving into a new stage of their career or vocation, making a change, returning to work, and those wanting to learn and grow within the industry, to apply. 

About the Opportunity 

Temporary Events Coordinator | $30 - $ 32 per hour, overtime eligible.

David Zwirner is seeking a dynamic Events Coordinator to join its Marketing department on a three-month contract. Based in New York and reporting to the Director of Events, the ideal candidate will have two years of related experience, with a finger on the pulse of the local restaurant, hospitality, and entertainment industries. Excellent communication and data management skills, the ability to manage deadlines in a fast-paced environment, and the ability to work with multiple teams are required. This position will involve interaction with artists, curators, collectors, and vendors, as well as the handling of sensitive client information. Accordingly, discretion, professionalism, exceptional judgment, and superb client-facing skills are essential.

Candidates must be diligent, extremely organized, and possess excellent time management and communication skills.

What you’ll do: 

• Providing support for private clients and gallery-related events.
• Coordinate A-to-Z logistics for select events.
• Work with Marketing, Client Development, and Sales teams to manage guest lists, client outreach (invitations & RSVPs), seating charts, and additional client experience touchpoints. 
• Utilize internally developed CRM database to build and manage guest lists.
• Serve as liaison to external vendors: scout and secure venues, negotiate budgets and contracts, menu selection, event staffing, and day-of logistics.
• Work with the gallery Facilities team to coordinate equipment needs for in-gallery events.
• Work with the Director of Events on budgets and PO approvals, and invoice processing.
• Partner with the Design team on event collateral (e.g. invitations) and manage freelancers as needed (e.g. calligraphy).
• Secure additional internal staffing support for events as needed. 
• Work with Gallery management to coordinate guest transportation from opening receptions to event venues.
• Manage biannual Gallery Staff event planning and logistics.
• Occasionally assist with lifting and moving items, such as boxes of books or tables for events, weighing 10-20 lbs.
• Ad hoc projects as needed.

What we would like you to have: 

• BA or Masters degree in a related field.
• Minimum of 2 years of experience planning arts-related private events.
• Excellent written and verbal communication skills
• Proficiency in Microsoft Word, Excel, Google Suite, and various digital tools.

What you will love about David Zwirner: 

• David Zwirner has pioneered initiatives dedicated to the gallery’s long-standing commitment to kaleidoscopic storytelling, including: David Zwirner Online, David Zwirner Books, Dialogues, Utopia Editions, and Consignments.
• Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
• Staff-driven projects and fundraising initiatives. This includes David Zwirner's commitment to Galleries Commit.
• Benefits! Flexible workplace and commuter benefits, corporate memberships to museums, including the Whitney, MOMA, and others. Summer Fridays, generous PTO and leave, and family medical, dental, and vision benefits. 401K savings plan with automatic employer contributions.

Please submit a resume and cover letter, and be prepared to provide three (3) professional references upon request.

Position hours are Monday-Friday, 10am to 6pm, with occasional evening and weekend work for select events. 

David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.

If you need assistance in applying to a role, you may reach out to [email protected]. No calls or walk-ins will be considered for positions at David Zwirner.