Department
Booth Advancement: Events
About the Department
Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.
Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.
As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.
Job Information
Job Summary:
The Temporary Events Associate provides administrative and programmatic support to the Chicago Booth Office of Advancement Events Team. This position is expected to last six months.
Responsibilities:
- Assist the Office of Advancement Events Team with short-term, long-term, and ad hoc projects.
- Support in-person, virtual, and hybrid events.
- Learn the online event registration system, Cvent.
- Assist in organizing event planning meetings including reserving space, updating and distributing meeting agendas, notes, and other materials.
- Support event logistics including ordering, packing, and shipping event supplies and printing materials such as nametags, briefings, and registration lists.
- Provide onsite assistance at events, as requested.
- Utilize Phoenix, the alumni database of record, to look up, track, and report on event related data.
- Create basic event briefings and event-related communications.
- Support the Events Team with invoices and vendor payments, expenses, and budget tracking.
- Provide pre-event in-office support.
- Other administrative duties as required.
Competencies:
- Outstanding verbal and written communications with an attention to grammar and spelling, and presentation skills.
- Excellent time management, organizational skills, attention to detail, basic math, and finance skills.
- Work independently, possess personal accountability, and a self-motivated disposition.
- Handle multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions.
- Professional demeanor, including tact, discretion, and a customer service-oriented approach.
Additional Responsibilities
Education, Experience, or Certifications:
Education:
- Bachelor’s degree required.
Experience:
- A minimum of one year of event support and coordination experience preferred.
Technical Knowledge or Skills:
- High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Zoom, Box, and Google Suite (Drive, Sheets, Docs, and Forms) required.
- Proficiency working with event registration platform Cvent preferred.
- Familiarity with Salesforce preferred.
Working Conditions and Physical Requirements:
- This position is currently expected to work a minimum three days per week in the office.
- Some evening and weekend hours may be required, with advance notice.
Required Documents:
- Resume/CV
- Cover Letter
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Frequency
Hourly
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Posting Statement
The University of Chicago is an equal employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Skills Required
- Bachelor's degree
- High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Zoom, Box, and Google Suite (Drive, Sheets, Docs, Forms)
- Proficiency with event registration platform Cvent
- Familiarity with Salesforce
- Minimum one year of event support and coordination experience
- Experience using Phoenix alumni database to look up, track, and report event data
- Outstanding verbal and written communication, attention to grammar and spelling, presentation skills
- Excellent time management, organizational skills, attention to detail, basic math and finance skills
- Ability to work independently, personal accountability, and self-motivation
- Ability to handle multiple detailed tasks/projects simultaneously and meet strict deadlines
- Professional demeanor, tact, discretion, and customer service-oriented approach
- Work a minimum three days per week in the office; some evening and weekend hours as required
- Resume/CV and Cover Letter must be submitted
What We Do
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to rigorous inquiry and intellectual freedom draws pathbreaking scholars to our global campuses, where field-defining ideas are born that challenge and change the world. The University of Chicago has its main campus on Chicago's South Side and seven international campuses and centers throughout the world. Students can choose from 53 majors and 47 minors in the undergraduate College, with four divisions and seven professional schools for graduate study.
