Our client, a financial services firm, is seeking a Temporary Administrative Assistant to join their Boston team!
This position starts asap and will last for about 6 months, with potential to extend.
Pay Rate: $35 – 40/hr
Location: Boston, MA
Hours: 8:30am - 5:30pm
*Fully Onsite
Responsibilities:
- Provide high-level administrative support in a complex team environment to senior executives and leadership.
- Coordinate complex internal and external meetings, conference calls, and related logistics.
- Manage a high volume of phone calls and interact professionally and effectively with senior-level business leaders.
- Provide administrative support to internal and external managers and clients.
- Organize and coordinate the shipment of literature and materials to clients.
- Respond to and follow up on client requests in a timely and professional manner.
- Maintain complex, detailed calendars while prioritizing meeting requests and coordinating related logistics.
- Coordinate high-volume domestic and international travel arrangements and process expense reports.
- Prepare and distribute correspondence, memos, letters, reports, and other documents as needed.
- Maintain a strong understanding of firm policies and independently resolve administrative issues as appropriate.
- Manage monthly invoices and coordinate payments.
- Support onboarding and employee changes, including new hires, transfers, and terminations.
- Assist with general administrative duties, including copying, filing, archiving, and other office support.
- Participate in ad hoc projects, committees, and group events as needed.
- Order office supplies and maintain well-stocked inventory.
Qualifications:
- Proficiency in Word, Excel, PowerPoint and Outlook required
- High attention to detail.
- Ability to handle highly sensitive, confidential and non-routine information.
- Self-starter with excellent anticipation skills; problem solving; follow up.
- Demonstrated dependability and sense of urgency about getting results.
- Must be able to prioritize a variety of time-sensitive tasks.
- Must have excellent judgment; independent thinker and resourceful.
- Team player with a positive attitude.
- Highest degree of integrity, professionalism, diplomacy and discretion required.
- Prefer 5+ years of experience
Please submit your resume for immediate consideration.
Skills Required
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- High attention to detail
- Ability to handle highly sensitive, confidential, and non-routine information
- Excellent anticipation, problem-solving, and follow-up skills
- Dependability and urgency in achieving results
- Ability to prioritize multiple time-sensitive tasks
- Excellent judgment, independent thinking, and resourcefulness
- Team-oriented attitude
- Integrity, professionalism, diplomacy, and discretion
- Five or more years of experience
What We Do
Founded in 1981 by Susan Levine, Career Group Companies is a leading, Women-Owned recruitment and advisory firm with nationwide reach. Voted one of America's Best Recruiting Firms year after year by Forbes Magazine, Career Group Companies is a widely recognized industry name. As a premier recruiting agency, we use our expertise to impact the lives of our candidates and improve our client's company culture, one exceptional career match at a time. Our divisions – Career Group, Syndicatebleu, Fourth Floor, Career Group Search, and Career Group Events – span a variety of industries and allow for strong cross-collaboration, giving our clients access to the most exclusive and far-reaching network. We specialize in corporate services and administrative support, marketing and design, fashion, finance and accounting, information technology, events, and executive search. There is no formula for what we do, how we engage with our candidates and clients, or the matches we're able to make. As recruiting advisors, we are educating our clients on impactful ways to meet business demands while thinking strategically about the teams they curate.
