Temporary Administrative Assistant (Orlando Stops)

Salary: $18.50 hourly

If you experience technical issues submitting your application, please reach out to City of Orlando Human Resources at [email protected] or 407-246-2062.

City of Orlando, Orlando Stops Traffic Safety Program Orlando Police Department/Transportation Red Light and School Zone Speed Camera Enforcement Administrative Assistant

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

General assistance in administrative and accounting needs such as compiling information, answering general phone calls, scanning and typing letters and documents. Assemble traffic case files, clerical work and acquire vehicle registrations, and required documents to prepare administrative civil case files for Traffic Infraction Enforcement Officer and attorneys. Assist in a variety of specialized clerical legal tasks and basic accounting principles and practices such as bank check reconciliation handling numerous affidavits of defenses, hearing requests. Assist in assembling hearing/court dockets, and legal packets, recording an assist in entering administrative hearing meeting minutes. Maintains various files and logs to document information pertaining to civil hearings and maintaining hearing recordings. Attend in person and virtual administrative hearings, meetings, court proceedings. Responding to mail-in questions and assisting in motions from attorneys and citizens, sending and answering emails, as well as data entry. Retrieving DMV information from FDOT, data entry, preparing spreadsheets and PowerPoints and assisting with public records requests. Work is reviewed while in progress and upon completion for accuracy, and adherence to legal practices and the department’s policies and procedures. Contribute to day-to-day operations. (e.g., answering phone calls and responding to correspondence, preparing and filing legal documents, as well as some accounting tasks. Any other related work assigned, including attending Orlando Stops Program Promotional Events.

Minimum Qualifications:

Current student preferred with six (6) months of work experience/ clerical / office experience required, or an equivalent combination of education, training, and experience. Specific practices and tasks are learned on the job through daily training and association with the job. Ability to use good judgment and solve problems under supervision. Task requires extreme attention to details, computer knowledge of Microsoft Office, Excel software. Ability to communicate effectively, both orally and in writing. Must pass police background investigation, including polygraph examination, and vehicle driving history check (if applicable). Must obtain State of Florida Public Notary certification within six (6) months of hire. Bilingual Spanish preferred.

THIS IS A PART_TIME_POSITION WITH NO GUARANTEE OF A CERTAIN NUMBER OF HOURS AND NO BENEFITS. THIS POSITION INVOLVES WORKING ON A TEMP/SEASONAL CONTRACT WHICH CAN BE RENEWED ANNUALLY BASED ON PERFORMANCE AND BUSINESS NEEED.

Important: To be eligible to proceed forward in the application process, applicants must meet the minimum qualifications listed in the position description. Please ensure your application provides details of all relevant experience related to the position. If you have questions or need clarification concerning the position or application process, please contact Human Resources at [email protected] or 407.246.2062.

If this posting indicates a degree is required, the following experience will apply in lieu of any degree as follows:

• Two (2) years of direct experience for an associate degree;
• Four (4) years of direct experience for a bachelor's degree;
• Six (6) years of direct experience for a master's degree; or
• Nine (9) years of direct experience for a doctoral degree.