Temporary Accounts Payable Coordinator

SUMMARY 

Performs all aspects of the Accounts Payables function by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Review incoming invoices for pricing errors and prepare for payment. 
• Verify legitimacy of the billing by matching invoices to purchase orders, packing slips, check requests, and the open receiver report.  when necessary, obtain authorization for payment.  Ensure expenditures are charged to the appropriate account.
• Set each vendor invoice up for payment using full advantage of vendor payment terms.
• Investigate Purchase Price Variances.  Differences should be reclassed to Other Payables for financial statement presentation purposes.
• Payables are reviewed and coded for posting.  Discrepancies are investigated and resolved.
• Responsible for development and adherence to the policies, procedures and instructions of the QS 9000 and MS 9000 systems.
• Recommends measures to improve production methods, equipment performance and quality of product.
• Special projects, as assigned.

QUALIFICATIONS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE 

One to two years related experience and/or training, some upper education desired.

LANGUAGE SKILLS 

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS 

Ability to apply concepts such as fractions, percentages, and ratios.

REASONING ABILITY 

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS   

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.   The employee frequently is required to use hands to finger, handle, or feel.  The employee is occasionally required to stand, walk, and reach with hands and arms.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT   

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.