The ideal candidate thrives in organized environments, possesses an analytical mindset, and is passionate about streamlining workflows and maintaining rigorous quality standards.
Project Administrator will also support the project management service team in logistics and delivery of project tools and equipment.Job Description
Essential Responsibilities
As the Project Administrator & Quality Associate, you will:
- Maintain and update project schedules, task lists, and resource allocation trackers.
- Maintain & update Smartsheet for pacing reviews.
- Document meeting minutes, capture action items, and ensure timely follow-up with stakeholders.
- Prepare recurring status reports and presentations for management review.
- Manage project documentation repositories, ensuring all files are version-controlled and easily accessible.
- Coordinate all activities related to the project.
- Follow-up on the project derogations.
- Perform invoicing according to the contract terms.
- Good receipts for the projects
- Perform the administrative closing of the project.
- Coordinate Logistics and delivery of equipment and service tools.
- Inspect incoming materials related to Projects at Houston Service Warehouse as per the inspection plan, verify for damages, completeness, and conformity to specifications and documentation.
- Verify packing lists, and related paperwork against physical contents.
- Document inspection results, non-conformances, and discrepancies in accordance with established quality procedures.
- Identify, document, and track non-conformities; coordinate with project leads to ensure corrective actions are taken.
- Coordinate with warehouse, shipping, and operations teams to resolve issues related to damaged, incomplete, or non-conforming materials.
- Maintain accurate records of inspections, inventory movements, and quality checks.
- Support proper handling, storage, and preparation of equipment for shipment or receipt.
- Analyze workflow data to identify recurring process gaps and provide actionable recommendations for continuous improvement.
- Follow all safety, quality, and operational procedures while working in a warehouse/shipping environment.
We will not be able to provide Visa sponsorship for this role now or in the future.
Qualifications/Requirements:
- Bachelor’s degree in project management or business administration or equivalent with Technical Certificate
- 2–4 years of experience in project coordination, administrative support, or quality assurance roles in related environment
- Previous exposure to ERP tools /accounting tools (ie. SAP)
- Ability to travel 10% of the time
Desired Characteristics:
- Demonstrated professional interpersonal skills – high level of motivation, integrity, self-confidence and ability to take initiative
- Proficiency Spoken & Written - English Must / French Desirable
- Previous experience in quality assurance, inspection, or manufacturing support role.
- Ability to lift and move materials as required in a warehouse setting.
- Ability to work independently
- Ability to influence others and lead small teams
- Lead initiatives of moderate scope and impact
- Ability to manage multiple projects concurrently.
- Advanced competency in Microsoft Office Suite (specifically Excel. Microsoft Power Point, Microsoft Project for reporting and data tracking).
- Salesforce & Smartsheet
- Planning and cost management experience
- Customer focus experience
- Extreme attention to detail, follow up, highly organized
- Demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment
- Strong analytical mindset with a sharp eye for detail.
- Ability to communicate complex process issues clearly and professionally to diverse stakeholders.
GE Vernova offers a great work environment, professional development, challenging careers, and competitive compensation. GE Vernova is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
GE Vernova will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).
Relocation Assistance Provided: No
For candidates applying to a U.S. based position, the pay range for this position is between $72,000.00 and $108,000.00. The Company pays a geographic differential of 110%, 120% or 130% of salary in certain areas. The specific pay offered may be influenced by a variety of factors, including the candidate’s experience, education, and skill set.
Bonus eligibility: discretionary annual bonus.
This posting is expected to remain open for at least seven days after it was posted on September 02, 2026.
Available benefits include medical, dental, vision, and prescription drug coverage; access to Health Coach from GE Vernova, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and financial planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability benefits, life insurance, 12 paid holidays, and permissive time off.
GE Vernova Inc. or its affiliates (collectively or individually, “GE Vernova”) sponsor certain employee benefit plans or programs GE Vernova reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a GE Vernova welfare benefit plan or program. This document does not create a contract of employment with any individual.
Skills Required
- Bachelor's degree in project management or business administration, or equivalent experience with a technical certificate
- 2-4 years of experience in project coordination, administrative support, or quality assurance in a related environment
- Exposure to ERP or accounting tools, such as SAP
- Ability to travel 10% of the time
- Professional spoken and written English proficiency
- Previous experience in quality assurance, inspection, or manufacturing support
- Ability to lift and move materials in a warehouse setting
- Ability to work independently and manage multiple projects concurrently
- Ability to influence others and lead small teams
- Advanced proficiency in Microsoft Office, especially Excel, PowerPoint, and Microsoft Project
- Experience with Salesforce and Smartsheet
- Planning and cost management experience
- Customer focus experience
- Strong analytical, organizational, communication, and follow-up skills
- French proficiency
GE Vernova Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about GE Vernova and has not been reviewed or approved by GE Vernova.
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Retirement Support — The 401(k) plan includes company matching contributions and additional company retirement contributions, with access to Fidelity resources and financial planning consultants. Feedback suggests this structure supports long-term savings beyond a basic match.
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Parental & Family Support — Paid parental leave is available with flexible, continuous or non-continuous usage, and is complemented by adoption resources and Work/Life Connections guidance. Maternity leave is described as extended relative to typical workplace norms.
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Leave & Time Off Breadth — Time-off programs include 12 paid holidays, permissive time off for many salaried roles, and dedicated personal, illness, and caregiving time for U.S. new hires. Some hourly roles start with a defined PTO bank, while other roles may offer unlimited time off.
GE Vernova Insights
What We Do
GE Vernova is a planned purpose-built company on a mission to electrify the planet while simultaneously working to decarbonize it. If we want our energy future to be different…we must be different. Our mission is embedded in our name. We retain our treasured legacy, “GE,” in our name as an enduring and hard-earned badge of quality and ingenuity. “Ver” / “verde” signal Earth’s verdant and lush ecosystems. “Nova,” from the Latin “novus,” nods to a new, innovative era of lower carbon energy that GE Vernova will help deliver. GE Vernova brings together GE’s portfolio of energy businesses including Power, Wind, Electrification and Digital businesses. With focus, GE Vernova is accelerating the path to more reliable, affordable, and sustainable energy, while helping our customers power economies and deliver the electricity that is vital to health, safety, security, and improved quality of life. Together, we have The Energy to Change the World.
Why Work With Us
Join our team, to evolve and grow, surrounded by some of the brightest minds in the industry who help you get better every day. You’ll get the chance to rewrite the rules, work on cutting-edge technology, and be part of a global team for positive change.
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