Technical & Creative Virtual Assistant

Position Summary

The Technical & Creative Virtual Assistant will be responsible for managing the client's digital content across multiple platforms. The role centers around podcast editing, short-form video creation, social media management, graphic design, and occasional website updates.

The ideal candidate is proactive, creative, organized, coachable, and capable of transforming raw content into polished, engaging marketing assets while maintaining the client's professional brand.

Key Responsibilities

Podcast Production & Video Editing

• Edit podcast episodes (approximately two episodes per month)
  
• Produce polished long-form YouTube videos
  
• Create engaging short-form clips from podcast episodes
  
• Repurpose long-form content into Reels, Shorts, and TikTok videos
  
• Add captions, subtitles, graphics, transitions, and branding
  
• Ensure audio quality and professional presentation
  
• Organize video files and maintain content library
  

Social Media Management

Manage the client's social media presence across:

• Instagram
  
• Facebook
  
• LinkedIn
  
• TikTok
  
• YouTube
  

Responsibilities include:

• Create graphics for social media
  
• Design promotional assets
  
• Schedule posts
  
• Publish content
  
• Write captions
  
• Repurpose podcast content
  
• Maintain a consistent posting schedule
  
• Assist in growing audience engagement
  
• Follow the client's established branding
  

Current posting frequency:

• Monday through Friday
  

Graphic Design

Design marketing materials including:

• Leadership resources
  
• Social media graphics
  
• Promotional graphics
  
• Event graphics
  
• Podcast cover graphics
  
• Educational content
  
• Digital workbooks
  
• PDF resources
  
• Presentation graphics
  
• Branded visual assets
  

Website Support

Provide occasional website maintenance, including:

• Landing pages
  
• Sales pages
  
• Website updates
  
• New page creation
  
• Content updates
  
• Minor design adjustments
  

YouTube Management

Assist with:

• Uploading videos (if needed)
  
• Managing YouTube content
  
• Organizing playlists
  
• Optimizing descriptions
  
• Managing thumbnails
  
• Maintaining channel consistency
  

Preferred Skills

The ideal VA should have experience with:

Video Editing

• CapCut (preferred)
  
• Adobe Premiere Pro (optional)
  
• Final Cut Pro (optional)
  
• Descript (nice to have)
  

Graphic Design

• Canva
  
• Adobe Express (optional)
  

Social Media

Experience managing:

• Instagram
  
• Facebook
  
• LinkedIn
  
• TikTok
  
• YouTube
  

Website Platforms

Experience updating websites and landing pages (platform flexibility is acceptable).

Email Marketing

Experience using:

• ConvertKit
  

Technical Skills

• Video editing
  
• Podcast editing
  
• Short-form content creation
  
• Content repurposing
  
• Caption creation
  
• Social media scheduling
  
• Graphic design
  
• Basic website editing
  
• File organization
  
• Branding consistency
  

Soft Skills

The client highly values someone who is:

• Friendly and approachable
  
• Flexible
  
• Open to feedback
  
• Coachable
  
• Collaborative
  
• Proactive
  
• Creative
  
• Detail-oriented
  
• Reliable
  
• Strong communicator
  
• Comfortable asking questions
  
• Able to work independently once trained
  

The client specifically emphasized wanting someone who welcomes feedback and enjoys a collaborative working relationship.

Communication

Preferred communication tools:

• Slack (preferred)
  
• Email
  
• Other communication tools if mutually agreed
  

The client wants regular communication and easy accessibility during working hours.

Schedule

Preferred:

• Ability to overlap with US Eastern Time
  
• Availability during the client's working hours for communication
  
• Flexible schedule outside collaboration hours
  

Hours

Initial commitment:

• Minimum 10 hours per week
  

Potential to increase hours as the business grows.

Content Volume

Current workload includes:

• Two podcast episodes per month
  
• One long-form YouTube video per month
  
• Multiple short-form clips created from each episode
  
• Social media posting Monday–Friday
  
• Ongoing graphic design requests
  
• Occasional website updates
  

Success Measures

The successful VA will help:

• Maintain a consistent social media presence
  
• Produce polished podcast episodes
  
• Repurpose content efficiently
  
• Improve content quality
  
• Strengthen the client's online brand
  
• Keep marketing assets organized
  
• Support continued business growth
  

Nice-to-Have Skills

• CapCut
  
• Canva
  
• YouTube management
  
• ConvertKit
  
• Website editing
  
• Content repurposing
  

Personality Match

Candidates should be:

• Positive
  
• Collaborative
  
• Coachable
  
• Open to revisions
  
• Creative
  
• Independent
  
• Excellent English communicator
  
• Comfortable working directly with a leadership coach and consultant
  

Starting Hours:

10 hours/week

Potential to scale over time.