Team Assistant

Title:

Team Assistant

Company:

Ipsen Pharma s.r.o.

 

About Ipsen:

Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation.

 Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company’s success. Join us on our journey towards sustainable growth, creating real impact on patients and society!

For more information, visit us at https://www.ipsen.com/ and follow our latest news on LinkedIn and Instagram.

Job Description:

Summary & Purpose of the Position

• Ensures support in strategic and operational activities undertaken by the direct manager
• Facilitates effective communication between the direct superior and other departments, customers, suppliers, and the HQ/Cluster management team by ensuring timely and accurate information flow, prioritizing issues, and proactively finding solutions
• Provides comprehensive support within the dedicated teams, including projects in marketing and medical areas.
• Must be thoroughly familiarized with the entire organization and procedures in force

Main Responsibilities & Technical Competencies

Administrative support

• Management of internal events (Cycle Meetings, Team Building Activities).
• Ensure adherence to Ethics & Compliance procedures: due diligence processes, event checklist management, closure, and archiving.
• Upload financial forecasts and payment requests into the K2 system based on divisional product plans.

Marketing and Sales support for dedicated teams

• Manage the organization of major events: satellite symposia, advisory boards, international trips, and congresses (registration, travel logistics, accommodations).
• Coordinate business travel and accommodation logistics for Specialty Care division.
• Maintain relationships and contractual agreements with suppliers (addenda, work orders, annexes, contracts).
• Support audits as required.

Support in Strategic Projects (Marketing and Medical)

• Provide project management assistance, including planning, coordination, and tracking for marketing and medical initiatives.
• Actively contribute to strategic projects by supporting team alignment, timeline management, documentation preparation, and communication across stakeholders.
• Support compliance-related projects and collaborate effectively with patient organizations, leveraging ethical standards and empathy

Oversees Responsibilities delegated to Junior Team Assistant

• Administrative processes for promotional material approvals.
• Logistic coordination and management of small-scale hospital seminars, excluding K2 processes and compliance oversight.

Other responsibilities

• Adhere strictly to company pharmacovigilance protocols (adverse reactions reporting, customer complaints).
• Manage allocated resources effectively, ethically, and efficiently.
• Ensure adherence to company deadlines and required management reports.
• Observe corporate communication standards through email, written reports, and verbal communication.
• Fulfil additional tasks assigned by direct superior.
• Inform direct superiors promptly about relevant changes in assigned areas.

Job-Specific Characteristics

• May be responsible for training and onboarding new employees.

May receive specific projects or tasks based on immediate company needs

Knowledge & Experience:

• Minimum 3- 5 years’ experience in a similar role, preferably in a multinational pharmaceutical company
• Demonstrated effectiveness as an individual contributor and efficient team collaborator
• Strong organizational skills, proactive initiative, responsibility, attention to detail, problem-solving abilities, and team spirit.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

Education / Certifications (essential):

• Ideal: University degree

Language(s) (essential):

• Native Czech or Slovak speaker required and fluency in English – written and spoken

Hybrid role: 3 days working from the office, 2 days from home

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We are committed to creating a workplace where everyone feels heard, valued, and supported; where we embrace “The Real Us”. The value we place on different perspectives and experiences drives our commitment to inclusion and equal opportunities. When we include diverse ways of thinking, we make more thoughtful decisions and discover more innovative solutions. Together we strive to better understand the communities we serve. This means we also want to help you perform at your best when applying for a role with us. If you require any adjustments or support during the application process, please let the recruitment team know. This information will be handled with care and will not affect the outcome of your application.